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PODCAST

The Mind Your Time Podcast | Business Systems for Service Providers

Shannon Baker | Business Operations Strategist

Running a service-based business doesn’t have to feel so chaotic!If you’re a virtual assistant, consultant, OBM, or service provider who’s delivering great results for clients but struggling behind the scenes, The Mind Your Time Podcast will help you fix the backend systems that keep you stuck.Hosted by Shannon Baker, a business operations strategist with 20+ years of experience, this podcast explores the tools, systems, and strategies you need to:Streamline your business operationsCreate smooth

business entrepreneurship

All Episodes

14:13

From Chaos to Clarity: How to Finally Work On Your...

The Mind Your Time Podcast | Business Systems for... ·

2025/11/06

Are you a service provider who is great at what you do but you feel stuck in reactive mode? I know you’re tired of creating a new plan every quarter only to find yourself buried in client work and unfinished goals. So in this episode, we’re unpacking what it really means to work on the plan instead of constantly chasing it. You’ll learn how to create a plan you can actually stick to, build the structure that makes execution easier, and develop a simple rhythm that keeps your business st...

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18:09

Stop Letting Tools Run You: How to Organize Your...

The Mind Your Time Podcast | Business Systems for... ·

2025/10/23

Are your tools actually helping you run your business or are they just giving you more to manage? If your day-to-day operations still feel messy behind the scenes, even with all the apps and automations, this episode is for you. I’m breaking down how to organize your operations without overwhelm so your business finally works for you again. You’ll learn how to simplify your business systems, choose tools that truly fit the way you work, and create structure that brings calm instead of chaos. ...

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38:42

How to Go From Scrambling to Strategic with Emani Guy

The Mind Your Time Podcast | Business Systems for... ·

2025/10/16

When the systems behind your business don’t match the level of your skill, even the most talented service provider can find themselves stuck in a cycle of burnout and scrambling to keep up. In this episode, I sit down with Emani Guy, CEO and Founder of Made New Marketing, to talk about her journey from overwhelm to clarity. Through candid reflections, real-life pivots, and strategic systems, she shares how she built a foundation that now allows her to work intentionally, set boundaries ...

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15:03

Systems Reset Series: From Scrambling to Strategic —...

The Mind Your Time Podcast | Business Systems for... ·

2025/10/09

What if the real reason you’re exhausted isn’t because you need more clients or more hours? In this final episode of the Systems Reset Series, we pull everything together to help you take the next step to go from scrambling to strategic. We talk about why being great at what you do isn’t enough and how building strategic systems can turn constant chaos into calm. If you’ve been nodding along through this series, this episode is the bridge between awareness and action. This is the moment...

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18:52

Systems Reset Series: Why a Messy Calendar Costs You...

The Mind Your Time Podcast | Business Systems for... ·

2025/10/02

Your calendar is more than a place to track meetings. It’s the front line of your boundaries! It drains your energy, steals family moments, and keeps you overbooked with the wrong clients. But with a few simple resets, you can reclaim your schedule, attract the right people, and finally feel like you’re leading your business instead of the other way around. When your time is scattered, your growth stalls. That’s why this conversation matters so much. I’ll walk you through how to reset your sc...

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24:09

Systems Reset Series: Your Client Onboarding...

The Mind Your Time Podcast | Business Systems for... ·

2025/09/25

Onboarding is often the very first test of how professional, reliable, and confident you appear to your clients. If it’s scattered and reactive, you’re starting the relationship on shaky ground.Client onboarding doesn’t have to feel like chaos. In fact, when you treat onboarding as a system instead of an afterthought, it stops draining your time and starts positioning you as the leader your clients need. Why does this matter? Because when you lead with structure, you create trust, prote...

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16:34

Systems Reset Series: Being Great at What You Do...

The Mind Your Time Podcast | Business Systems for... ·

2025/09/18

Do you ever feel like being great at what you do should be enough, but behind the scenes your business is still a hot mess? If that sounds familiar, this episode is your wake-up call! I’m kicking off the Systems Reset Series with a real conversation about why talent and hustle can’t carry your business forward on their own, why it’s not your fault if things feel scattered, and how the right systems can finally give you the freedom you’ve been chasing. The truth is, when your backend is ...

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6:48

Coffee Chat Take 5: I Had to Reset My Own Systems...

The Mind Your Time Podcast | Business Systems for... ·

2025/09/11

Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it. If you’ve been feeling the weight of growth and wondering why it doesn’t feel as good as it looks, this is your reminder: you don’t need to work harder. You need the right structure. Today, I’m talking about a trap I see way too many consultants fall into, doing CEO-level work without the CEO-level systems to support them. On the outside, things look great. You’re book...

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17:21

You’re Not Behind, You’re Just Building Without Support

The Mind Your Time Podcast | Business Systems for... ·

2025/09/04

Ever felt like a fraud despite your success because behind the scenes you’re scrambling just to keep up? The truth is the problem isn’t you. You’ve simply outgrown the systems you started your business with. The most successful service providers often struggle the most with backend operations because they’re brilliant at delivery but haven’t had time to build the foundation their business actually needs. In this episode, I share my own journey from booked-out VA to systems strategist an...

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6:56

Coffee Chat Take 4: You’re Doing CEO Work Without CEO...

The Mind Your Time Podcast | Business Systems for... ·

2025/08/28

Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it. If you’ve been feeling the weight of growth and wondering why it doesn’t feel as good as it looks, this is your reminder: you don’t need to work harder. You need the right structure. Today, I’m talking about a trap I see way too many consultants fall into, doing CEO-level work without the CEO-level systems to support them. On the outside, things look great. You’re book...

en

15:41

The Must-Fix Business Systems That Make or Break Your...

The Mind Your Time Podcast | Business Systems for... ·

2025/08/21

Are your business systems for growth actually helping you scale, or are they slowly wearing you down? If every new client, project, or opportunity is making your business feel heavier instead of lighter, you are not alone. It is easy to think that growth just means more clients, more revenue, more opportunities. But without the right systems in place, more can quickly become too much. In this episode, I am pulling back the curtain on the must-fix business systems for growth that either ...

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5:22

Coffee Chat Take 3: Why I Made My Health a...

The Mind Your Time Podcast | Business Systems for... ·

2025/08/14

Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it. Today, I’m pulling back the curtain on a boundary I reinforced this summer that changed more than just my energy levels. It changed how I lead in my personal life and in my business. If you’ve been telling yourself “I’ll get to that later” when it comes to your own needs, this one’s for you. We’re talking about why I made my health a non-negotiable, what had to s...

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23:15

Why September Is the Best Time to Reset Your Business

The Mind Your Time Podcast | Business Systems for... ·

2025/08/07

If your business feels messy behind the scenes or like it’s running you instead of the other way around, this episode is your chance to pause and reset! Whether you’re just getting started, in the thick of client work, or trying to rebuild after burnout, this episode will walk you through a refresh that’s rooted in clarity, not hustle. Most entrepreneurs wait for January to hit “reset,” but by then, you’re already tired and overcommitted. So today we’re going to talk about why I treat Septemb...

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6:24

Coffee Chat Take 2: Why Delegation Isn’t Working (And...

The Mind Your Time Podcast | Business Systems for... ·

2025/07/31

Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it. Today, we’re sitting down for a real talk about delegation. If you’ve hired help but still feel like you’re juggling everything yourself, this one’s for you. We’re unpacking a truth that might shift everything: Delegation isn’t failing. You’re just delegating without being correctly prepared. In this short but powerful episode, I’m talking about the real reason delegat...

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14:20

Stop Hiring in Chaos: How to Delegate Successfully

The Mind Your Time Podcast | Business Systems for... ·

2025/07/24

If you’ve ever hired someone to lighten your load and still felt like you were doing everything yourself, this episode is for you! Entrepreneurs are often told, “Just hire help,” but what no one tells you is how to prepare your business to receive that help in a way that actually works. Without structure, even the most capable virtual assistant can’t succeed. And without clarity, you’ll find yourself stuck in the same cycle: repeating tasks, chasing updates, and wondering why things sti...

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4:21

Coffee Chat Take 1: You’re Not Behind—You’re Building...

The Mind Your Time Podcast | Business Systems for... ·

2025/07/17

Welcome to the very first Coffee Chat Take! These new, bite-sized episodes are my way of staying connected with you in between the full-length episodes you’re used to. They’re short, informal, and straight from the heart. Like a quick voice note from a friend who gets it! In this first one, I’m sharing why I decided to start this series and offering a reminder that I know someone out there needs to hear: You’re not behind. You’re just building without the right support. If your business feels...

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23:48

How to Fix Your Backend and Go From Beach Panic to...

The Mind Your Time Podcast | Business Systems for... ·

2025/07/10

You didn’t leave your 9–5 just to spend your beach vacation behind your laptop, did you? Too many women entrepreneurs are still secretly working through “vacation mode” because their backend isn’t built to support real time off. Sound familiar? In this episode, we’re challenging the hustle mentality and rewriting the narrative: you don’t need more hustle, you need better systems. I'm sharing the three-part strategy that helps you get out of the weeds and into your peace, so your business keep...

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17:39

The 6 Core Systems Your Business Needs to Grow...

The Mind Your Time Podcast | Business Systems for... ·

2025/06/26

Burnout isn’t a badge of honor. It’s actually a warning sign your business is missing something critical? You didn’t build your business to be the bottleneck, stuck in the day-to-day with no room to breathe. You built your business for freedom, to make a bigger impact, and for sustainable growth. But here’s the truth no one’s talking about: You can’t scale chaos. And no amount of hustle can replace systems with automation. So today we’re going to revisit the 6 core systems every business need...

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17:39

Why Systems Are Self-Care (and How to Build Them)

The Mind Your Time Podcast | Business Systems for... ·

2025/06/12

What if the very thing you’re calling “freedom” is actually fueling your burnout? We’ve been sold the idea that flexibility equals freedom. That being able to work from anywhere, say yes to everything, and keep our business in our head is somehow empowering. But let’s be honest, it’s exhausting. Today I’m flipping the narrative! Because the truth is, real freedom doesn’t come from flying by the seat of your pants. It comes from structure. It comes from systems that give you your time, your en...

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20:44

Make Your Business Work For You — So You Can Enjoy...

The Mind Your Time Podcast | Business Systems for... ·

2025/05/29

Summer isn’t a threat to your business! It’s actually the perfect season to reclaim your freedom. You don’t need to keep grinding through the heat or watch your progress slip away while you’re trying to unplug and spend time with your family. In this episode, I’m challenging the idea that your business has to run your life and showing you exactly how to flip that script. This is just what you need! Whether you’re just getting started or you’re a six-figure entrepreneur who’s tired of playing ...

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229 results

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