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PODCAST

Productive Therapist Podcast

Uriah Guilford, MFT

Essential listening for smart therapists. This podcast will help you get more done, so you can have more fun! Discover the best strategies to grow your practice and help more therapy clients without burning out.

business entrepreneurship

All Episodes

00:10:02

5 Ways to Use AI in Your Practice in 2026

Productive Therapist Podcast ·

2025/10/31

You know AI could help your practice, you just don't know where to start.Most therapists are either overwhelmed by AI or ignoring it completely. But there's a sweet spot in the middle where AI becomes your secret weapon for getting more done while avoiding burnout. In this episode, I'm sharing the top 5 ways you can use AI in your practice in 2026. (#5 is definitely my favorite!) What You'll Learn: 1. Write your clinical notes – Stop working late by using AI to draft your notes in minutes

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00:13:14

10 Questions with Ernesto Segismundo

Productive Therapist Podcast ·

2025/10/28

In this episode we get to hear from Ernesto Segismundo! This is a new series where we have fun, smart people answer the same 10 questions. We think you will love it. You can find out more about Ernesto and his multiple amazing businesses right here: Fylmit.com CAV Academy CAV Family Therapy This episode features music from the San Francisco based band Pomplamoose, doing a wonderful cover of the song Maneater by Hall & Oates.

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00:13:51

Early Lessons From Our AI Receptionist

Productive Therapist Podcast ·

2025/10/17

I've been testing AI Receptionists with dozens of therapy practices.Here's what I'm learning. The good, the challenging, and the surprising. What's tricky: 👉 Some therapists worry their clients aren't ready to talk to AI about therapy. 👉 Setup takes some patience, it's not 100% plug-and-play (yet). 👉 Complex scenarios (cancellations, routing to specific staff) can be tricky to configure. What's working: ✅ Response time drops from hours (or days) to seconds, for every single call. ✅

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00:17:38

Keys to a Confident Practice

Productive Therapist Podcast ·

2025/10/03

Tired of being the chief fire-putter-outer in your practice? In this episode Emily Ferguson shows you how to stop living in the weeds and start leading like the visionary you're meant to be. What Emily Does She helps practice owners stop firefighting and start running profitable practices. Get out of the weeds, be the visionary. Services: Operations manager services (temporary or long-term)Intake coordinator training (50%+ conversion rates)Client retention training (aiming for 90%+

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00:16:12

Introducing SimpleIntake (and why we built it)

Productive Therapist Podcast ·

2025/09/19

Meet Your New AI Receptionist (No Benefits Required) 🤖After 7 years of saying "sorry, we don't do live answering," we are announcing SimpleIntake, our AI-powered solution that finally answers your phones 24/7. The backstory: Every since Productive Therapist began in 2018, practice owners have been asking if we can live answer their phones. It was never possible, until now. Enter SimpleIntake: The AI receptionist that never sleeps, never takes lunch breaks, and definitely never calls in

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00:05:28

How To Never Miss A Client

Productive Therapist Podcast ·

2025/09/05

People need your help. Every day they're calling, texting, searching... and landing in voicemail purgatory. 🤦🏻‍♂️ Picture this: Sarah calls at 11 PM after a panic attack. Your AI receptionist answers immediately, gets her info, and schedules her with your intake coordinator first thing tomorrow morning. How It Works: AI receptionist answers 24/7Human intake coordinator connects and schedulesYour practice is there when people need you most The AI knows EVERYTHING about your

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00:09:17

Finding Your Financial Story

Productive Therapist Podcast ·

2025/08/29

Tired of avoiding your practice numbers? Nate Hendrikse from Navigator Bookkeeping gets it & he's here to help therapists turn financial fear into financial confidence. What we cover: Why therapists dodge their financials (hint: it's not about being bad at math)The 15-minute monthly check-in that changes everythingSimple tracking that actually works This week's action step: Start a basic dashboard. Track visits, cash in, cash out. That's it! 🎯 The money quote: "I can't tell you how

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00:06:20

My Favorite AI Dictation App

Productive Therapist Podcast ·

2025/08/15

AI Voice Dictation Apps: My New Secret Weapon for Getting Stuff DoneReady to 4x your writing speed? (Yeah, I said 4x!) 🚀 In this episode, I'm geeking out about AI-powered voice dictation apps that have completely changed how I work. Spoiler alert: I literally can't function without these anymore. What You'll Learn: Why AI dictation apps beat regular voice-to-text (hint: they actually make you sound smart)My honest comparison of Super Whisper vs. Wispr FlowHow I use these tools for

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00:05:58

Taking the Guesswork Out of Bookkeeping

Productive Therapist Podcast ·

2025/08/01

In this episode of the podcast, Uriah chats with Greg Higdon, owner of Grow The Books, a bookkeeping service dedicated to helping therapists manage their finances with confidence. Greg shares the most common financial mistakes he sees therapists making, the benefits of having regular check-ins with a knowledgeable bookkeeper, and how outsourcing your books can actually give you more clarity, confidence, and peace of mind as a practice owner. Whether you’re a solo practitioner or run a group

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00:11:35

From Google Sheets Chaos to CRM Clarity

Productive Therapist Podcast ·

2025/07/18

📊 If you've ever lost a potential client in a Google Sheet maze, this one's for you.In this episode, I'm chatting with Brent Stutzman from TheraSaaS—a guy who watched his wife's therapy practice drown in spreadsheets and said, "Nope, there's gotta be a better way." Spoiler alert: there was. We're talking about the moment when 80 people on a waitlist and color-coded chaos became a streamlined, lead-converting machine. But this isn't just another "buy our software" pitch. It's a real

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00:53:02

Marketing Smarter with AI ft. Greg Goodman

Productive Therapist Podcast ·

2025/07/04

🤖 If you’ve ever opened ChatGPT and thought, “Wait... is this cheating?”—you’re not alone.In this episode, I’m sitting down with Greg Goodman—founder of Goodman Creatives, marketing wizard, and one of the first folks in the therapy space to say, “Yep, AI’s here, and it’s actually kinda amazing.” But this convo? It’s not a “rah-rah robots are taking over” fest. It’s a grounded, nuanced, actually kind of inspiring exploration of how AI (specifically large language models like ChatGPT) is

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00:45:27

The Power of Slow Growth

Productive Therapist Podcast ·

2025/06/20

Have you ever felt allergic to networking events? Allergic to being “the brand,” or just plain overwhelmed by the loud, shiny world of online business… you’re gonna want to hear this one. 👀✨ Because in this episode, I’m sitting down with Dr. Melvin Varghese—psychologist, podcaster, and the original Quiet Builder. Now, Melvin didn’t take a single business or marketing class. No MBA. No corporate blueprint. Just a deep love for meaningful work, a steady commitment to service, and a whole

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00:41:20

Old School Therapy in a High-Tech World

Productive Therapist Podcast ·

2025/06/06

Let’s be real - most therapists were trained to be the calm in the storm. Stay grounded. Stay humble. Stay in your neatly labeled little lane. 🙃But what happens when a therapist doesn’t play small? When she starts questioning shady practices, calling out corporate nonsense, and using her voice online to shake things up? Well, it looks a lot like Candice Thompson. In this episode, Candice shares how a casual preschool drop-off convo turned into a deep dive into LinkedIn... and how LinkedIn

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00:41:11

Revolutionary Ideas For Group Practice ft. Sarah Buino

Productive Therapist Podcast ·

2025/05/23

What if the structure of your group practice is actually holding you back?The hierarchy. The unspoken rules. The way you’ve always done things. It might be time to shake it up. In this episode, I talk with therapist, consultant, and unicorn-in-human-form Sarah Buino about the dysfunction that shows up behind the scenes in group practices — and what to do about it. Sarah runs Group Practice Revolution, a bold new platform that supports both practice owners and employees. She’s on a mission

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00:51:04

How To Protect Your Practice ft. Karen Pavlidis and...

Productive Therapist Podcast ·

2025/05/09

Consent isn't just paperwork.It's protection, prevention, and partnership. You might be surprised to hear this, but informed consent is your #1 risk management tool. It's also an underrated way to provide better care to your clients. This is your invitation to revisit your informed consent process. Maybe even rethink the way you're using it in your practice. What happens when a social worker turned lawyer teams up with a clinical psychologist? Listen to this episode to find

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00:44:03

The Magical Power of Community ft. Christy Pennison...

Productive Therapist Podcast ·

2025/04/25

Sometimes, strangers from the internet make the best business besties.Sounds weird, but it’s true. Growing a private practice can be super lonely. And super hard. But the right community? It can make all the difference. Like the old saying goes: “If you want to go fast, go alone. If you want to go far, go together.” That’s exactly what I talked about with my friends Christy Pennison and Stephanie Korpal from The Practice Collab. In this episode, we dive into the power of community,

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00:38:53

How To Replace ALL Your Marketing With One Story ft....

Productive Therapist Podcast ·

2025/04/11

What if you could replace ALL your marketing with a single story?And grow your practice with less effort. Yes, please. Sign me up. If that sounds awesome and almost too good to be true, give this episode a listen. I interviewed Kris Jones, a storytelling expert who turns expertise into sales success. She has a background working with major brands like Adidas, Nike and Guinness. She was also hand selected for mentorship by StoryBrand's Donald Miller. Kris explains how a single,

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00:08:07

3 Keys To Productivity (with AI)

Productive Therapist Podcast ·

2025/03/28

This is one of my favorite frameworks.The 3 keys to productivity EliminationAutomationDelegation I've been talking about this for years. All the way back to episode 10 of the Productive Therapist Podcast! But now it's 2025 and I have an update. The 3 keys . . . powered by AI.

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00:06:15

The (Almost) Perfect Intake Call

Productive Therapist Podcast ·

2025/03/14

You're a caring therapist and you love connecting people to helpful resources. Especially counseling services that can change their lives. Me too! In this episode I break down an almost perfect intake call that I did a few years back. Grab our FREE resource, the Magic Call Script to learn the exact words to say to turn more callers into happy therapy clients. Also, text a friend or colleague and tell them about the Productive Therapist Podcast!

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00:45:42

Mastering Margins in Private Practice ft. Carla Titus

Productive Therapist Podcast ·

2025/02/28

Fake it until you make it. Not great advice when it comes to business finances. For many years, I was just winging it. Using my undeveloped instincts to make financial decisions. Oh boy! That is until I built my money team and gained the financial knowledge I needed. It has made all the difference in the world. In this episode I interview Carla Titus, the CEO of Wealth & Worth Within. Our conversation was both fun and informative. Here are the 4 things you will learn: Understanding

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