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PODCAST

Bookkeepers On Fire with Deb & Donna

Deb Kilsheimer & Donna Reade

Where bookkeeping meets bold ideas, disruptive strategies with a whole lot of laughter. Donna with her genius in Systems, Processes, and Optimization and Debbie sharing Quick Wit, Funny Insights, Resolute Belief in people, break down what’s working - and what’s not. Unlock the brilliance behind every episode. Experience the heat, the laughs, and the hard truths of virtual bookkeeping—come see what actually works. Join us for the fire, the laughs, and the unfiltered truth about running a

business entrepreneurship

All Episodes

11:19

Clients Be Ghostin’

Bookkeepers On Fire with Deb & Donna ·

2025/05/14

👻 Clients Be Ghostin’? Not Anymore.On the latest episode of Bookkeepers On Fire, we’re tackling one of the hottest topics in bookkeeping: clients who disappear when it’s time to pay. 🔥 Here’s what we cover:💳 How to ditch late payments with upfront & recurring billing🔁 The magic of automated payments through QBO🧾 Why it’s 100% okay to change your payment terms—even for existing clients 💡 Your business, your rules. Stop chasing money and start setting boundaries. 🎙️ Listen now and

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10:13

Class Me Crazy

Bookkeepers On Fire with Deb & Donna ·

2025/05/11

Are classes in QBO a blessing or a bookkeeping beast? We’re diving in with sass, strategy, and some strong opinions. Tune in to hear how we really feel about tracking your bar, bus trips, and nonprofits. ✨ Here’s what you’ll learn:💡 When to use classes and when to walk away slowly...🏠 How one client bought the HOA to get better parking—and how we classed it all out📊 The difference between a well-structured class system and utter chaos 🎧 Listen now and laugh your assets off!🔥 Join

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9:34

Priced To Flee

Bookkeepers On Fire with Deb & Donna ·

2025/05/07

🔥 Priced to Flee – A Bookkeepers On Fire Breakdown with Debbie & DonnaAre clients handing you boxes of receipts like it’s 1997? Time to rethink your approach (and your price tag)! Here's the scoop: 📦 Set Boundaries – If clients want receipt management, they need to follow your tools, your process, and definitely not text you receipts. 💸 Charge What It’s Worth – Pricing starts at $500/month and up—because your time, tech, and sanity are premium. 🤖 Leverage the Tech – Tools like

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8:20

Knowledge Ain't Cheap

Bookkeepers On Fire with Deb & Donna ·

2025/05/04

🔥Straight Talk from the Top!🔥Donna & Debbie of Bookkeepers On Fireare dropping 🔥 wisdom — no fluff, just real talk from two pros who've walked the walk and cashed the checks. 💥🧾 Inside this episode:🐾Group mentoring= Like herding caffeinated cats💸Course creation= Big bucks (if you do it right)🏰Pricing advice?Think Disney, not Dollar Tree 🎙️ Learn from their combined experience, expert strategies, and a few battle scars. Ready to level up without burning out? 🔥🔥 Catch the full

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6:44

Signed, Sealed, Discreet

Bookkeepers On Fire with Deb & Donna ·

2025/04/30

Ever wonder how bookkeepers handle confidentiality? Debbie & Donna spill the beans—without naming names, of course! 🔐 Trust is EverythingFrom NDAs to unspoken rules, keeping client info private is second nature—celebrity client or not! 🍽️ Kosher Deli CameoShoutout to one client’s amazing food—shared with permission and a side of respect! 🚗 Late-Night Vegas Car Purchase?Yep, that happened. Sometimes we talk clients off the ledge—and that’s just part of the job! 🔥 Catch the full

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22:24

Ask or Assume?

Bookkeepers On Fire with Deb & Donna ·

2025/04/27

"Do you have a list of questions to ask potential clients?"Check out the software, apps & training we use in our Bookkeeping Businesses daily, trust the creators and content so that we can recommend. Please consider donating or using these affiliate links. This will help us keep our Podcast Ad Free. We appreciate your support. Venmo for Donations- If we are helping you please consider help us. RightTool for QuickBooks Online- Promo Code - Donna20 Keeper Gusto Royalwise QBO Training by

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15:31

Mixed-Up Madness Begins

Bookkeepers On Fire with Deb & Donna ·

2025/04/23

What do you do when your very first client hands you a tangled mess of uncategorized transactions and co-mingled accounts?Welcome to real-life bookkeeping! On this 🔥 Bookkeepers on Fire episode, Debbie & Donna break it all down with laughter, wisdom, and practical tips for every beginner (and pro!).Listen in as we answer a question from a bookkeeper who just got their 1st client. Here’s what you’ll take away: 🔁Undo & Redo:When in doubt, wipe the slate clean. Re-import, categorize,

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16:47

Marketing is Mute

Bookkeepers On Fire with Deb & Donna ·

2025/04/20

"I’m getting a bit discouraged with my marketing efforts not getting responses. I’m on a tight budget and can’t spend much. I am emailing firms if they need extra outsourced help, posting in groups, asking current clients for any referrals and not much happening. I guess just need words of encouragement. Thanks!"Starting a bookkeeping biz is no joke when you’re on a tight budget and hearing crickets after every outreach. 👇Bookkeepers On Fire - Debra & Donna recorded a quick audio

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14:27

Wait, There's More?

Bookkeepers On Fire with Deb & Donna ·

2025/04/16

"What does a cleanup consist of? Categorizing transactions and reconciliation of banks accounts or is there more to it?" Think bookkeeping is just reconciling bank accounts? Think again! Here’s what a cleanup really involves: 🔍 Categorizing Transactions – Every dollar needs a label! Accurate categorization = financial clarity. 🏦 Reconciling Accounts – Matching the books to the bank isn’t optional — it's essential. 🧩 Digging Deeper – Unapplied payments, miscategorized expenses,

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13:31

Client Storage Conundrum

Bookkeepers On Fire with Deb & Donna ·

2025/04/13

"This is probably a silly question, but I will ask anyway. I am finally getting more clients and was wondering if I should save each one to their own flash drive, or have one for all of them?"Check out the software, apps & training we use in our Bookkeeping Businesses daily, trust the creators and content so that we can recommend. Please consider donating or using these affiliate links. This will help us keep our Podcast Ad Free. We appreciate your support. Venmo for Donations- If we

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13:48

Mentor Magic Wanted

Bookkeepers On Fire with Deb & Donna ·

2025/04/09

"I'm a new bookkeeper and would like to work with a mentor to help with QBO issues. Is there such a magical person in the world who isn't going to charge me more than I can afford as a struggling single parent? I've been in business alone for about 2 years and am about to throw in the towel I feel so discouraged." Check out the software, apps & training we use in our Bookkeeping Businesses daily, trust the creators and content so that we can recommend. Please consider donating or using

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11:32

Consultation Time Vampires

Bookkeepers On Fire with Deb & Donna ·

2025/04/06

"I've only had two consultations so far and both haven't worked out. The first one, he was using something else other that QBO and didn't seem interested in switching over. The second doesn't use anything other than saving receipts and sending them to her CPA. However, with her I feel like she contacted me more on the level for me to join her business versus seeking my bookkeeping services. She took up about 50 minutes of my time telling me more about her personal life and a slide

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14:41

CFOs For Rent

Bookkeepers On Fire with Deb & Donna ·

2025/04/02

"Do you offer fractional CFO services? What do those include?"Check out the software, apps & training we use in our Bookkeeping Businesses daily, trust the creators and content so that we can recommend. Please consider donating or using these affiliate links. This will help us keep our Podcast Ad Free. We appreciate your support. Venmo for Donations- If we are helping you please consider help us. RightTool for QuickBooks Online- Promo Code - Donna20 Keeper Gusto Royalwise QBO Training

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17:13

Use At Risk

Bookkeepers On Fire with Deb & Donna ·

2025/03/19

"Do you send out a monthly financial package to clients, are you putting anything at the bottom of the pages like “for management use only”? I was reading on SSARS no 21, section 70 that this wording is no longer valid. It says you can say “no assurance is provided”. What is the right thing to do? Do you put the wording on every single page?"Check out the software, apps & training we use in our Bookkeeping Businesses daily, trust the creators and content so that we can recommend

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9:09

Clocking Client Chaos 3/16

Bookkeepers On Fire with Deb & Donna ·

2025/03/16

"How do you track your time spent on each clients books?" Check out the software, apps & training we use in our Bookkeeping Businesses daily, trust the creators and content so that we can recommend. Please consider donating or using these affiliate links. This will help us keep our Podcast Ad Free. We appreciate your support. Venmo for Donations- If we are helping you please consider help us. RightTool for QuickBooks Online- Promo Code - Donna20 Keeper Gusto Royalwise QBO Training by

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5:03

Owner’s Draw Drama

Bookkeepers On Fire with Deb & Donna ·

2025/03/13

"If a client has 2 credit cards that are personal but he says he mainly uses them for business. How do you record the credit card payments when he pays them from a business bank account? I got the receipts from him for all the business expenses on those credit cards and I enter them manually. I then record the credit cards payment as owner’s withdrawal. Is that correct?" Check out the software, apps & training we use in our Bookkeeping Businesses daily, trust the creators and content so

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4:44

Ledger Life Rocks

Bookkeepers On Fire with Deb & Donna ·

2025/03/02

"What are your thoughts on the QB Ledger option? I was thinking it might be worth trying for couple lasting clients who are still in desktop (my old version as I don't pay for it anymore). For both these clients, I only work on their files 1 or 2x a year.... nothing live, no bill paying etc. Just enter, reconcile, get a report to their CPA’s. So I was thinking QB Ledger might be sufficient for them."Check out the software, apps & training we use in our Bookkeeping Businesses daily,

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4:40

Just Stealing

Bookkeepers On Fire with Deb & Donna ·

2025/02/26

"My client has her own QB Accountant account and has her own 2 businesses as clients. She wants to move one of those clients to her QB Accountant profile so that it's free and she can rid of one QB subscription. Is it possible to move a client file into the QB Accountant file?"Check out the software, apps & training we use in our Bookkeeping Businesses daily, trust the creators and content so that we can recommend. Please consider donating or using these affiliate links. This will help

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11:11

Hiring Gone Wild

Bookkeepers On Fire with Deb & Donna ·

2025/02/19

"When you first started hiring help for your bookkeeping business, did you go with a contractor or with an employee? Why or why not? If you hired in employee capacity how did you go about providing tools/equipment and training, assuming you are operating out of your home rather than having a business location? Do you tell your clients that other people would be handling their books or was it all behind the scenes for them? How did you ensure that your "helper" did not create bigger messes

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9:54

Mind-Reading Not Included

Bookkeepers On Fire with Deb & Donna ·

2025/02/16

"How do you deal with Uncat or Keeper fail? I put one of my clients on Uncat. It's been a few months and I think he used it just one time and didn't even get through everything on there. It was not too much but, at the same time, he has been bad about communicating with me so transactions did accumulate but I tried to not overwhelm him by putting only a few at a time in the account that feeds to Uncat. I believe, ideally, he would like for me to read his mind and use clairvoyance to see

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197 results

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