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PODCAST

Bookkeepers On Fire with Deb & Donna

Deb Kilsheimer & Donna Reade

Where bookkeeping meets bold ideas, disruptive strategies with a whole lot of laughter. Donna with her genius in Systems, Processes, and Optimization and Debbie sharing Quick Wit, Funny Insights, Resolute Belief in people, break down what’s working - and what’s not. Unlock the brilliance behind every episode. Experience the heat, the laughs, and the hard truths of virtual bookkeeping—come see what actually works. Join us for the fire, the laughs, and the unfiltered truth about running a

business entrepreneurship

All Episodes

5:48

It’s All Equity

Bookkeepers On Fire with Deb & Donna ·

2025/09/28

🔥 It’s All Equity, Baby! 🔥Let’s settle the spicy S Corp debate once and for all... is it Owner’s Pay, Shareholder Distribution, or Magic Unicorn Money? 🦄💸 Spoiler: it’s all equity—and it all ends up in the same dang spot on the balance sheet.Here’s the real talk: 🔹 Call it what clicks – Owner's Pay? Shareholder Distribution? “Money I Took”? If your client gets it, it works. 📊🤷‍♀️ 🔹 Don't get account-kneezy – Clients don’t care if it’s equity or an intergalactic debit reversal. Speak

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12:15

Cleared? Ha, Nope

Bookkeepers On Fire with Deb & Donna ·

2025/09/26

🚨 Bookkeepers, ever wonder why your QuickBooks bank balance doesn’t match the actual bank balance? Spoiler alert: it’s not QuickBooks being sneaky—it’s what you’re missing.Here’s the hot truth we dropped in this week’s Bookkeepers On Fire 🔥 episode:💸 Zero isn’t always zero → Just because your reconciliation says “balanced” doesn’t mean you’re in the clear.🛑 Uncleared transactions = ticking time bombs → Ignore them and watch chaos unfold.🚤 Don’t buy the boat yet → Your books may say

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35:02

🔴 Bookkeepers On Fire | Live with Jacqueline Edwards

Bookkeepers On Fire with Deb & Donna ·

2025/09/25

🔥 Special Thursday Live: Bookkeepers On Fire x Jacqueline “The Traveling Accountant” EdwardsEver design your firm to travel 30 days on / 30 days off and still keep clients raving? Jacqueline does—while leading value-driven money talks most bookkeepers avoid. This episode was a masterclass in courage, boundaries, and outcomes. ✈️📊Top takeaways🌍 Build the life first. Structure services so you’re not selling hours—sell your brain and outcomes. Due dates calm clients; value keeps them.💬

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11:08

Name Drop Regrets

Bookkeepers On Fire with Deb & Donna ·

2025/09/24

🚨 New Episode Drop: NAME DROP REGRETS 🚨 When small-town vibes collide with big-time bookkeeping drama… things get juicy. 🍑💼💬 We tackled:🤐 Why sharing client names (even “harmlessly”) can backfire harder than a CPA undercut💸 “Our CPA will do it for now” — translation: we’re ghosting you 👻🙃 When owning up to mistakes makes you more trustworthy, not less (yes, even $3 payroll goofs)📍Whether you're dealing with tiny-town trust issues or CPAs swooping in like budget superheroes, this

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31:01

🔴 Bookkeepers On Fire | Live with Phyllis Deitz

Bookkeepers On Fire with Deb & Donna ·

2025/09/23

🔥 Texas-sized inspo on today’s Bookkeepers on Fire Live with Phyllis Dietz—mom of 3, Top 100 ProAdvisor, leader of a thriving in-office team (coffee ☕ → happy hour 🍹), and champion of SOPs that actually get used. 🤘3 🔥 takeaways:SOPs = sanity ✍️➡️ Start with ONE, use Scribe, link docs in Keeper, and cross-train so every client has a backup. Future-you says thanks. 📚✅Tech that pays for itself 💻⚙️ QBO + Keeper (month-end & 1099s), Google Workspace, dedicated inboxes (accounts@ /

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12:55

Folder Freak-Out Fest

Bookkeepers On Fire with Deb & Donna ·

2025/09/21

🔥 FOLDER FREAK-OUT FEST is officially in session!Ever wonder how different bookkeepers tackle client documents during reconciliation?Let’s just say... we don’t all scan-snap the same way. 😅📂💥Here’s what came out of this chaotic convo:🔹 Scan or Scrap It — Some of us swear by ScanSnap scanners… others haven’t printed since the Bush administration. 🔹 Name Game Madness — Proper file naming saves lives (and sanity). But hey, if chaos works for you… 🙃 🔹 Receipts? Whose Problem? — Keep

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33:47

Yard-Sale Economics

Bookkeepers On Fire with Deb & Donna ·

2025/09/19

🚨 Ever had a prospect tell you, “I could do it myself for that price”? Funny thing is… they didn’t. And that’s why they called you.🔥 Here’s the truth every bookkeeper needs to remember:💸 If they could, they would. Don’t discount your expertise just because a prospect thinks it’s “easy.”🛠️ Tools + experience = speed. Just because we make it look simple doesn’t mean it is. Efficiency is earned.🥩 Not everyone deserves Ruth’s Chris. Some clients want steakhouse service at Golden Corral

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15:32

Productive-ish On-The-Go

Bookkeepers On Fire with Deb & Donna ·

2025/09/17

🔥 Mobile-Only Mayhem? We Got You. Ever tried running your biz from an iPad while dodging notifications and chasing productivity like it’s a toddler with espresso? Same. 😅 Check out our latest chat on Bookkeepers on Fire where we tackle the tech stack that almost keeps us sane.💥 Here’s what went down:📱 iPad vs. iPhone: One's flashy, the other actually works.🗂️ Folders, Filters, Fantasy: Because “organized” is just a vibe.🚨 Apps We Love... until they crash mid-coffee order.💬 Got a

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54:18

🔴 Bookkeepers On Fire | Live with Hector Garcia

Bookkeepers On Fire with Deb & Donna ·

2025/09/16

🔥 Today’s Bookkeepers On Fire Live with the one-and-only Hector Garcia had us rethinking EVERYTHING—pricing, storytelling, confidence, and the future of our craft. 🧠 Inspiration fuels execution: From Little League coaching to Ron Baker mind-benders—challenge your thinking, then level up your business so you can buy back your time. 🎙️ Tell better stories, win better clients: Stop selling transactions; sell transformation. Shift the convo from “20 bank feeds” to the life your client

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5:05

Depreciate? Delegate. Done.

Bookkeepers On Fire with Deb & Donna ·

2025/09/14

🔥 DEPRECIATION DRAMA? Delegate it. Too many bookkeepers still lose sleep over straight-line, MACRS, section 179... 💀 Here's a little spicy PSA from your favorite bookkeeping duo: You're not a tax preparer – act like it.💥 Takeaways from the asset abyss:💼 Fixed asset? Fixed mindset. Just record it and let the tax pro sort out the math salad.🤯 Monthly depreciation confuses clients more than AI-generated bank feeds. (And that’s saying something.)🧾 Year-end lump sum > explaining

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36:57

🔴 Bookkeepers On Fire | Live with Alicia Katz Pollock

Bookkeepers On Fire with Deb & Donna ·

2025/09/12

🔥 We went live with the powerhouse Alicia Katz Pollock (yes, crown 👑, scepter ⚡, cape 🦸‍♀️ energy included).From burnout ➝ back on fire, Alicia reminded us that sometimes losing your mojo is just the setup for a bigger comeback. 🚀Here are 3 takeaways that hit hard:✨ Burnout is real. Even industry legends hit that wall. The secret? Recognize it, own it, and rebuild.💡 Curriculum by need. Alicia built courses every time she got tired of repeating the same answers — efficiency meets

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8:08

Endorsements On Demand

Bookkeepers On Fire with Deb & Donna ·

2025/09/10

🚨 Client wants references?Get ready, because we’re not playing the “prove yourself” game for free.Here’s how we handle the “Can I get a reference?” routine — with ✨confidence and a sprinkle of sarcasm✨:🔹 Pre-screened & Fabulous — You’ll only get the people who love me. Think of it like talking to my mom… but with better QuickBooks skills. 💁‍♀️ 🔹 You First, Friend — You want three references? I want your last three bookkeepers. Spoiler alert: if you’ve burned through five, it’s

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32:58

🔴 Bookkeepers On Fire | Live with Anna Dynia

Bookkeepers On Fire with Deb & Donna ·

2025/09/09

🔥 Tuesday Live Replay: Bookkeepers on Fire x Anna Dina, CPA From firewalks to Butterfly Effect Financial, Anna lit us up with mindset, systems, and owning your freedom as a modern bookkeeper. 🦋🤯 Silence the “roommate” in your head. Catch the doubt, ask “Is this true?”, and move anyway—confidence compounds when you do the hard + uncomfortable things. 🧠⚡ 🧰 Build brains outside your brain. Notion + solid SOPs = fewer bottlenecks, cleaner handoffs, and more time for advisory (and, yes,

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10:37

Manual Madness Marathon

Bookkeepers On Fire with Deb & Donna ·

2025/09/07

🚨 Manual Madness Marathon Alert 🚨 Are you still living in spreadsheet purgatory charging $20/hour while juggling 30 clients manually? 😵‍💫 Honey… it's time to level up.Here’s what we unpacked in this episode:🔧 Manual ≠ Magical — Excel isn’t your personality. It’s time to embrace software and stop bleeding hours.💰 Twenty Ain’t Plenty — If Buc-ee’s is paying $18/hr for bagging beef jerky, why are YOU charging $20 for tax returns and reconciliations? 🙄📈 Tech = Time Freedom — Automate,

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28:50

🔴 Bookkeepers On Fire | Goes Global with Geetika Bajaj

Bookkeepers On Fire with Deb & Donna ·

2025/09/05

✨ Bookkeepers On Fire goes GLOBAL! 🌍🔥Today we welcome Geetika Bajaj— Chartered Accountant (India’s CPA), YouTuber 🎥, and Top-Rated Upwork Freelancer 💻. She runs a 100% women-owned & women-employed bookkeeping firm in India 🇮🇳 — serving mostly US-based clients.We dive into: 👉 CA vs CPA explained 📊 👉 Outsourcing models that WORK 🔑 👉 Growing from Upwork → LinkedIn → Referrals 🚀 👉 QuickBooks Online tips & the dreaded new UI 😅 👉 AI + reporting that tells a STORY 🤖📈 👉

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37:42

🔴 Bookkeepers On Fire | Live with Tonya Schulte

Bookkeepers On Fire with Deb & Donna ·

2025/09/04

Surprise Thursday Stream 🔥We went LIVE with Tonya Schulte—construction accounting pro + connector-of-dots. From a yard-sale textbook to WIP wizardry and go-give leadership…this one delivered.🏗️ From Yard Sale to Job Costing Pro: Tonya’s origin story started with a 1970s accounting book and led to a career devoted to construction accounting (yes, WIP > wishful thinking).🔧 Right App, Right Fit: For commercial trade contractors she likes Knowify; for homebuilders, Adaptive; and keep an

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7:33

Downgrade Regret Repeat

Bookkeepers On Fire with Deb & Donna ·

2025/09/03

💥 Thinking of downgrading from QBO Plus to Simple Start?Before you hit that button and call it "cost-saving," let’s have a real chat. Because what you save in dollars, you will pay for in chaos. 😬Here’s what you really need to know:🔻 Features don’t disappear… they vanishClasses, locations, multiple users, robust reporting—poof! Gone. If you use them even once, Simple Start isn’t so simple.👤 Primary admin matters One user. One login. If the wrong person is set as admin, you're in for a

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45:13

🔴 Bookkeepers On Fire | Live with Hal In A Towel

Bookkeepers On Fire with Deb & Donna ·

2025/09/02

From carrier decks to tax desks… meet Hal “in a towel” Hickey—Vietnam vet, ex-IRS auditor, and the quiet engine behind our practice. His story? Wild. His advice? 🔥✈️➡️📊 Grit scales: From getting shot down over Vietnam to auditing 1040s in Manhattan, Hal proves resilience + discipline beat “luck” every time.🧠💳 OPS > DIY: “Other People’s Skills” win. Stop winging it—bring in pros, charge for brains (not minutes), and fix value leakage before it costs clients real $$.📚➕📉 Know your

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30:21

🔴 Bookkeepers On Fire | Welcomes Wayne Higdon

Bookkeepers On Fire with Deb & Donna ·

2025/09/01

Bookkeepers On Fire 🔥 w/ Wayne Higdon — From Hourly to Value, QBD to QBO, and Building a Firm You Love Today we’re joined by the legendary (and proudly introverted!) Wayne Higdon to talk about his journey—from a sociology major and “Bob Cratchit with a coal stove” 😄 to a modern firm owner running on value pricing and QuickBooks Online. We swap stories from Scaling New Heights (remember that wild Orlando hotel + Bahamas trip?!), why Brittany Brown’s keynote hit so hard, and get real about

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9:16

Watch Your Dates

Bookkeepers On Fire with Deb & Donna ·

2025/08/31

🔥 Ever seen “Unapplied Cash Bill Payment Expense” on your P&L and felt personally attacked?You’re not alone — but you are probably running Cash Basis reports with some “goofy” dates. Here's your spicy cheat sheet to stop letting QuickBooks make your books look wild:🔍 Watch your datesIf Larry the Computer Guy can’t figure out why he’s getting paid before he does the work, it might be time to fix the bill dates.✏️ Rename the nonsense“Unapplied Cash Bill Payment Expense”? Nah. Try:

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