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PODCAST

Run Your Private Practice with AI (Artificial Intelligence)

🌐 Welcome to "Run Your Private Practice with AI" – the ultimate podcast for therapists seeking to harness the power of Artificial Intelligence in their practices. Hosted by Kym Tolson, a seasoned therapist, and AI aficionado. This series is your gateway to a world where technology and therapy converge. Each episode of "Run Your Private Practice with AI" is a treasure trove of insights, demystifying AI and bringing it into the realm of therapy with flair and finesse. Kym, with her unique blend of

technology entrepreneurship

All Episodes

10:57

41. Meet the New Berries AI Assistant for Therapists:...

Run Your Private Practice with AI (Artificial... ·

2025/03/26

The New Berries AI Assistant for Therapists is here—and it might just become your favorite clinical sidekick. If you’ve ever stared at a blank screen trying to summarize a case, write discharge notes, or create measurable goals, this feature inside Berries is going to change the way you work. In this episode of Run Your Private Practice with AI, I walk you through everything you need to know about the brand-new Berries AI Assistant for Therapists. This HIPAA-compliant, built-in GPT acts like...

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13:40

40. How the New OpenAi Operator is Shaping the Future...

Run Your Private Practice with AI (Artificial... ·

2025/03/19

AI is transforming private practice, and the new OpenAi Operator is at the forefront of this shift. Whether you’re looking to automate administrative tasks, enhance client communication, or streamline practice management, this AI-powered tool is designed to help therapists save time and work more efficiently. But what does this mean for the future of therapy, and how can you integrate AI into your practice while maintaining the personal touch that clients need? In this episode of Run Your Pr...

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11:22

39. AI and Wearable Tech for Mental Health: How It’s...

Run Your Private Practice with AI (Artificial... ·

2025/03/12

The world of mental health is rapidly evolving, and AI and wearable tech are at the forefront of this transformation. From AI-powered therapy chatbots to wearable devices that track emotional well-being, technology is providing new ways to support both therapists and clients. But how can you, as a therapist, integrate these advancements into your private practice without feeling overwhelmed? In this episode of Run Your Private Practice with AI, I explore the latest innovations in AI and wear...

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9:17

38. Using ChatGPT Scheduled Tasks to Improve...

Run Your Private Practice with AI (Artificial... ·

2025/03/05

Managing a private practice comes with a never-ending to-do list—client sessions, notes, marketing, and admin work can quickly pile up. But what if AI could help you automate some of those tasks? Using ChatGPT scheduled tasks can streamline your workflow, automate reminders, and help you stay organized without the stress of juggling everything on your own. In this episode of Run Your Private Practice with AI, I’m sharing how using ChatGPT scheduled tasks can transform the way you manage your...

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11:37

37. Self-Care AI Tools for Therapists to Reduce...

Run Your Private Practice with AI (Artificial... ·

2025/02/26

Therapists spend so much time supporting clients that their own self-care often gets pushed aside. Between back-to-back sessions, endless admin work, and the emotional weight of the job, it’s easy to feel exhausted. But what if I told you there are many AI tools that you can use for better self-care, helping you reclaim some time, set better boundaries, and reduce stress? In this episode of Run Your Private Practice with AI, I’m sharing the best self-care AI tools for therapists that can sim...

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11:54

36. AI-Powered Planning for Therapists to Stay...

Run Your Private Practice with AI (Artificial... ·

2025/02/19

Let’s be real—keeping your private practice organized while juggling clients, paperwork, and business goals can feel overwhelming. That’s where AI-powered planning for therapists comes in. Whether you need help breaking down your big goals, automating daily tasks, or just figuring out what to prioritize first, AI can make the entire process easier and more structured. In this episode of Run Your Private Practice with AI, I share how AI-powered planning for therapists can help set clear, acti...

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12:41

35. 5 Ways to Save Time and Grow Your Private Practice

Run Your Private Practice with AI (Artificial... ·

2025/02/12

Growing your private practice with AI isn’t just about keeping up with trends—it’s about working smarter, not harder. With so many new AI tools available, therapists can now streamline repetitive tasks, automate client communication, and create engaging content in minutes. But where do you start? How can you use AI to actually save time and grow your practice without feeling overwhelmed? In this episode of Run Your Private Practice with AI, I’m breaking down five practical ways you can integ...

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14:59

34. Simplify Your Marketing with AI Content Creation...

Run Your Private Practice with AI (Artificial... ·

2025/01/29

Do you feel like marketing your private practice takes too much time and effort? Between showing up on social media, writing blog posts, and crafting newsletters, it can feel like there’s never enough time to do it all. In this episode, we’re diving into AI content creation for therapists and how it can make your marketing easier, faster, and less stressful.I’ll share how AI can help you generate ideas, create engaging content, and take the pressure off your plate—so you can focus on building...

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11:24

33. Boost Your Private Practice with AI-Powered...

Run Your Private Practice with AI (Artificial... ·

2025/01/22

Do you ever feel like your website isn’t doing its job? Like it’s just sitting there, not bringing in the clients you know it should? In this episode, I’m diving into how you can use AI-powered website copy to create a site that actually speaks to your ideal clients and gets them to book with you.We’ll dig into why your website might not be converting, the common mistakes therapists make when writing their copy, and how AI can take the stress out of the process. Plus, I’ll share tips to help ...

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15:35

32. A Day in the Life Using ChatGPT: How I Simplify...

Run Your Private Practice with AI (Artificial... ·

2025/01/15

What does a day in the life using ChatGPT look like for me? Let me show you! In this episode, I’m giving you a behind-the-scenes look at how I use this AI every single day to streamline my business and stay on top of life’s many moving parts. From brainstorming podcast ideas to drafting emails and even planning new projects, ChatGPT has become my go-to resource for saving time and reducing stress.I’ll walk you through specific examples of how I’ve worked ChatGPT into my daily routine, share t...

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13:18

31. How to Use Berries AI Progress Notes

Run Your Private Practice with AI (Artificial... ·

2025/01/08

Are you ready to simplify your therapy documentation? Of course you are! In this episode, I’m diving into the Berries AI Progress Notes and showing you how you can use my very own progress note—yes, the one that passed an audit and is now integrated into Berries. If you’ve been stressed about documentation or worried about keeping your notes audit-proof, this tool is going to be a game-changer for you and I don’t say that lightly!I’ll walk you through everything step-by-step, from how the not...

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26:27

30. The Portable Practice Method: Making It Possible...

Run Your Private Practice with AI (Artificial... ·

2025/01/01

The Portable Practice Method is almost here! Get on the waitlist now: https://kymtolson.kartra.com/page/PP-Waitlist.This episode originally aired on The Traveling Therapist Podcast, but I wanted to share it here too because it’s packed with valuable insights for any therapist looking to create more freedom and flexibility in their practice. Whether you want to work remotely, live abroad, or simply have the option to work from anywhere, The Portable Practice Method will help you do that.In thi...

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10:41

29. OpenAI Updates for Therapists: What AI Tips...

Run Your Private Practice with AI (Artificial... ·

2024/12/25

Welcome back to part two of my deep dive into OpenAI Updates for Therapists. Last week, we covered the exciting features from days 1 through 4 of OpenAI’s 12 Days of Christmas, and this week, I’m here to share the latest updates from days 5 through 9. These new tools—like Apple Intelligence integrations, Santa Mode, advanced video functionalities, and project uploads—are packed with potential for literally transforming how therapists use AI in their practices. I just get so excited about all ...

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13:03

28. OpenAI Updates for Therapists: What AI Tips...

Run Your Private Practice with AI (Artificial... ·

2024/12/18

Are you ready to geek out with me over the latest OpenAI updates? In this episode, I’m diving into the first four days of OpenAI’s “12 Days of Christmas” updates, and let me tell you—it feels like Christmas morning for AI enthusiasts like me!From new subscription plans to mind-blowing tools like Sora for video creation and the all-new Canvas feature for real-time editing, these updates are changing the game for how we can use AI in our practices. If you’re curious about what’s new and how the...

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15:03

27. Beginner's Guide to AI Marketing for Therapists

Run Your Private Practice with AI (Artificial... ·

2024/12/11

Are you curious about how AI can make marketing easier for your private practice? In this episode, I’m sharing simple, beginner-friendly ways to start using tools like ChatGPT to create content that feels authentic to you and your practice.We’ll talk about programming AI to match your unique voice, generating ideas for blogs and social media, and even crafting newsletters that connect with your audience. If you’re new to AI or just wondering where to start, this episode is full of practical t...

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14:52

26. How to Use AI for Chart Audits

Run Your Private Practice with AI (Artificial... ·

2024/12/04

Are you curious about how to leverage AI for chart audits to streamline your clinical documentation? In this episode, we’re diving into innovative ways therapists and mental health professionals can use AI tools to simplify compliance, improve documentation quality, and save time. Whether you’re new to AI or already experimenting with tools like ChatGPT, this episode is packed with actionable tips and resources to take your practice to the next level.Episode Highlights:How to use tools like C...

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10:22

25. Creative Ways to Use AI Tools for Therapists in...

Run Your Private Practice with AI (Artificial... ·

2024/11/27

In this episode, I’m sharing creative ways to use AI tools for therapists in business and daily life. These tools have been a total game-changer for me, whether I’m running my business, creating content, or even managing my personal life as a traveling digital nomad.From using AI to help navigate celiac disease while traveling, to creating faceless social media videos, to finding tools that make running a private practice smoother, there’s so much AI can do. I’m also sharing some of my favori...

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8:33

24. AI-Powered Treatment Plans, Informed Consents,...

Run Your Private Practice with AI (Artificial... ·

2024/11/20

In this episode, I’m diving into the new (and maybe unclear) world of AI-powered treatment plans and sharing how tools like Berries are changing the game for therapists. Are you ready to transform the way you handle therapy sessions? Tune in as I cover how AI-powered treatment plan can streamline admin work and enhance client care. I’ll walk you through my experience using AI to generate treatment plans that adapt and grow with your clients.But that’s not all—I'll also tackle one of the most ...

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07:24

23. How a Custom AI GPT Transformed a Private Practice

Run Your Private Practice with AI (Artificial... ·

2024/11/06

Originally I was supposed to have a guest for this episode! Tech problems got in the way, so I’ll summarize what we were going to share. Ashley Washington was supposed to join us to share her genius in creating a custom GPT for her private practice. She did share the step-by-step instructions that she used and if you click through to Run Your Private Practice with AI Facebook group, you can see it under the files section. Creating GPT’s has helped me so much, I have them on so many topics!

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17:27

22. The Secret to Effortlessly Systemize Your...

Run Your Private Practice with AI (Artificial... ·

2024/10/30

Wondering how AI could transform your practice? Whether you're dipping your toes or fully immersed, there’s always something to learn. Last September, I said 'yes' to two public speaking gigs with a group practice—despite my stage fright. It was electrifying to see folks light up with ideas about AI's potential in their work. My next speaking gig is for Nicole McCance’s program about scaling group practices using AI. It’s a four-parter, and frankly, I love sharing the transformative power of AI

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