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PODCAST

Streamlined Solopreneur: Tips to Help Small Business Owners Grow Without Burnout

Joe Casabona, Business Systems Coach

You started your business for freedom, not to be chained to your desk. I help small business owners grow without burning out through simple, powerful online automations. On Streamlined Solopreneur you"ll get real-world strategies, smarter workflows, and practical tools to help you reclaim your time and actually enjoy the freedom you set out to create. Your host, Joe Casabona, is a seasoned technologist with over 25 years of experience. He"s seen how the right systems can transform a business. But

technology entrepreneurship

All Episodes

49:24

How Google Workspace Saved my Life with FamousAshley...

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/06/23

I always say to use what you’ll actually use. For Famous Ashley Grant, that’s Google Workspace. And today, she’s telling us all about how she uses it to manage literally everything in her life – from client work to meal planning.Ashley's story hit home for me. Before implementing her system, she was constantly working too many hours, missing deadlines, and snapping at loved ones over simple questions like "what's for dinner?" Now she has a full system inside Google Sheets – and you’re going

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14:30

Ask Me Anything: Automation Questions Roundup

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/06/19

It’s an Automation AMA! From scheduling social media content to making kids' lunches (yes, really), fellow solopreneurs shared their biggest time-wasters. I ended up creating custom automation solutions for everything from podcast guest research to email management.Special thanks to Kit for letting me record in their Studios! I highly recommend them for email and newsletters!Get my free automations database at **https://streamlined.fm/automation** (powered by Kit, natch)Top TakeawaysSocial

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17:50

My 4-App Travel System That Saves Hours of Trip Planning

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/06/16

I'm recording from Kit Studios in Boise while attending conferences, which got me thinking about something crucial to my business success—my travel system. As someone who travels frequently for networking and conferences, I've developed a streamlined approach that keeps me organized and stress-free on the road.My system revolves around two essential apps: Flighty for flight tracking (which often knows about delays before airlines do) and Apple Notes for keeping all trip information in one

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18:48

My iPhone Focus Modes

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/06/09

I've been on a mission to use my phone way less this year, sparked by reading The Anxious Generation and that magical Disney World trip where I barely touched my phone. The solution? iPhone focus modes - my secret weapon for controlling the fire hose of information instead of letting it control me.Think about it: you finally sit down to get some real work done, and your phone starts buzzing with calendar alerts, group chats going off, and random notifications. It's enough to make you want

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17:30

We’re Trying No Summer Camp AGAIN

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/06/02

Last year, my wife and I made the somewhat terrifying decision to skip summer camp for our kids to save $9,000-$10,000 and spend more intentional time together. It wasn't perfect—I gave myself a solid B—but we survived, and more importantly, we're doing it again this year.The financial savings were huge, but the real motivation was recognizing we're in a limited window where our kids actually want to hang out with us. Since we have the flexibility as solopreneurs to create our own

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18:27

I Vibe Coded a Client Project

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/05/28

I'll be honest—I don't officially do web development anymore. But when a nonprofit asked for help, I thought I could knock out a simple WordPress portal in 25 hours using no-code tools like Zapier and Advanced Custom Fields. Boy, was I wrong.What started as a straightforward project quickly turned into a nightmare of under-scoping and tool limitations I never saw coming. Zapier didn't work with WordPress custom post types the way I expected. Advanced Custom Fields still requires custom

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55:29

The Human in the Loop : AI That Actually Sounds Like...

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/05/26

When I first started using AI in my business, I was hesitant — it felt like a shortcut that might strip away my voice. But in this conversation with Corey Koehler, I learned that when you set it up the right way, AI can actually amplify your voice and make your work better — and faster.Corey shares how he went from spending hours grinding through client work and side projects to building an AI-powered system that slashed his production time, boosted his income, and gave him more time with

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47:05

Brain Friendly Systems for Professionals who want to...

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/05/19

My therapist recently asked if anyone had ever talked to me about ADHD. While I've never been formally diagnosed, that question sparked a journey into understanding how our brains work—especially when running a business. That's why I was thrilled to chat with Skye Waterson, an ADHD strategist who helps entrepreneurs build "brain-friendly" systems.Skye discovered her own ADHD during her PhD studies and has since developed an approach called "Unconventional Organisation" that works with your

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21:13

How I’ve Configured my Stream Deck

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/05/12

One of my favorite things to do at Disney World growing up was get on attractions and press all the buttons. They really made it feel like you were accomplishing things. Maybe that’s why I like the Stream Deck so much.I've been using Stream Decks for about five years now, starting with a 15-key model before expanding to a 32-key XL and adding two more devices to my setup. These programmable button panels have become an essential part of my workflow, helping me control everything from video

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22:04

How I’m Prepping my Business for Vacation

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/05/05

I solemnly swear I’ve never worked on a family vacation. Can you honestly say that? I can’t.From checking emails in Magic Kingdom to recording podcasts at the beach, I've been guilty of putting work before family time, even on vacation. After some not-so-great experiences (including a previous Disney trip that didn't go as planned), I've decided my upcoming Disney vacation with my family will be different.This time, I'm setting firm boundaries by not bringing my laptop, using devices like

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20:44

3 Automations I’m Using in my Business (from Easy to...

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/04/28

You’ve probably seen Rube Goldberg machines — those ridiculous setups where a marble rolls down a track, flips a switch, lights a match, and somehow makes toast. They’re fun to watch… but terrible for actually getting anything done.That’s how most automations feel when you’re first starting out: over-engineered, fragile, and hard to maintain. But real business-saving automations? They don’t need to be complicated. In fact, some of the ones that save me the most time are stupidly simple.In

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58:20

How to Take a Sabbatical as a Solopreneur with Maegan...

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/04/21

The last time I went on vacation, I told people I wasn’t bringing my laptop. You know what they said? “Good job! That’s great.” The proper reaction should have been, “Obviously. Why would you bring work on vacation?”But that’s not the culture we live in here in the USA. Overworking and hustling is glorified. That’s why I’m excited to talk to Maegan Megginson.Maegan is a licensed therapist and holistic business mentor who believes every solopreneur can and should take sabbaticals—not just to

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17:08

Tools To Make Video Production Easier

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/04/14

Remember when late-night hosts went remote during the pandemic and somehow looked worse than your average Zoom call? Even with massive budgets, their setups were rough. Meanwhile, I’ve managed to build a solo video production workflow that looks better than theirs — with no crew.In this episode, I walk through the tools and tech I use to replicate a full video studio by myself. I share how I record faster, cut editing time in half, and publish polished content — whether it’s courses,

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71:50

Less Friction, More Authority: How to Show Up...

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/04/07

Video is becoming an essential tool for solopreneurs, and having good camera presence can help you build trust and authority faster. But showing up well on video isn’t just about buying the right camera—it’s about understanding energy, framing, lighting, and how to create an engaging presence. I sat down with Luria Petrucci, a longtime video expert, to break down what solopreneurs need to know about looking and feeling confident on camera—without overcomplicating it.Plus, we dig into the

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22:04

Do You Have an AI Swipe File?

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/03/31

I’ve been on a mission to help solopreneurs cut through friction—especially when it comes to using AI. And one major pain point? Staring at a blinking cursor, not knowing what to ask ChatGPT. If you’ve ever wasted time retyping prompts, getting inconsistent results, or forgetting what worked last time, this one’s for you.I finally built an AI swipe file—a collection of reusable prompts, templates, and context that lets me get better, faster results from tools like ChatGPT and Google Gemini

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49:45

Why Solopreneurs Need to Embrace AI (the right way)...

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/03/24

AI isn’t just a passing trend—it’s a game-changer for solopreneurs looking to streamline and automate their businesses. Or is it? I’ve always been AI hesitant, but I’ve also been using it a lot more. So today's guest, Damien Schreurs, and I discuss how AI is shifting from simple task automation to handling cognitive work, why people struggle to accept it, and how solopreneurs can embrace AI without losing their unique touch. We also get really in the weeds with AI-powered workflows that

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39:55

Unveiling my new Personal Brand with Hollie Arnett

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/03/19

What started as a rebrand for Podcast Workflows turned into a full re-evaluation of my entire business. After conversations with my mastermind group and some deep reflection, I realized I wasn’t just serving podcasters—I was helping solopreneurs create space in their businesses through automation, systems, and smart workflows. Holly guided me through a brand strategy process that helped me clarify my audience, messaging, and positioning, leading to a full personal rebrand. For all of the

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38:50

Why Solopreneurs Need a Strong Personal Brand with...

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/03/17

Most solopreneurs already have a brand, whether they realize it or not—it's the perception people form about them based on their content, messaging, and presence. But without intentional branding, that perception is left to chance. Holly Arnett breaks down the difference between a personal brand and a business brand, the importance of branding beyond just logos and colors, and how a strong brand makes it easier to market yourself, attract the right clients, and streamline

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21:10

Shortcuts That Make Life Easier for Me

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/03/10

I HATE feeling friction with tech that’s supposed to make my life easier. And I love my iPhone, but I feel the friction sometimes. Apple Shortcuts can help solopreneurs automate repetitive tasks and reduce that friction. Today I break down some of my favorite shortcuts to show you how I make my life easier and help you come up with ideas. Whether it’s streamlining content creation, organizing tasks, or even just cleaning up screenshots, the right shortcuts can save time and reduce

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19:17

How I Built My Own CRM Using Notion and Automation

Streamlined Solopreneur: Tips to Help Small Business... ·

2025/03/03

I hate CRMs. I know I need one—I’m doing more coaching, getting more inbound leads, and ranking in the top three organic search results for podcast coaches on Google.But no matter how many times I’ve tried HubSpot, Zoho, or whatever the flavor of the week is, they’ve never fit into my workflow.So I did a totally normal, not weird thing: I built my own CRM.In this episode, I walk through the simple system I set up using Notion, Todoist, Make.com, and my website. I’ll share why I built it

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