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PODCAST

The Cash Flow Contractor

If you’re like most contractors we know, then you started your business because you’re passionate about and great at your craft. You also wanted to be your own boss. Owning a business has a lot of advantages, but also a lot of challenges. We started this podcast to talk about things that matter to you as an owner, like business fundamentals, sales processes, marketing, leadership, and much more. Armed with knowledge, you’ll be able to reach your goals, whether that’s growth, getting your shop to

business management

All Episodes

35:31

219 - Account Problems From the Wild

The Cash Flow Contractor ·

2024/08/22

Are account issues driving you wild? This episode is packed with actionable tips to take control of your business accounts. Khalil and Martin also discuss common pitfalls and how to avoid them. Tune in!Time Stamps00:36 - Episode Intro01:05 - Understanding Account Ownership01:37 - Google My Business Setup02:43 - Managing Multiple Directories08:33 - Facebook and Instagram Management13:29 - Google Drive and Shared Drives19:28 - Email Delegation and Management22:26 - Website and Domain

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44:45

218 - Build Your SOP Library

The Cash Flow Contractor ·

2024/08/19

Ever lost track of an important SOP? Learn how AI and project management tools can help organize and manage your SOPs. Tune in and discover some game-changing techniques in this episode!Time Stamps00:51 - Episode Intro02:34 - Challenges in Managing SOPs11:17 - Integrating AI and Project Management Tools25:13 - Evaluating the Need for SOPs26:39 - When and How to Implement SOPs29:00 - Tools and Techniques for Effective SOP Management36:59 - Practical Tips and Real-World ExamplesLearn how you

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31:50

217 - Managing Overhead in Your Business

The Cash Flow Contractor ·

2024/08/08

Want to keep your business lean and mean? It's time you manage your overhead better! Listen in to learn practical ways to reduce your overhead and maximize profitability.Time Stamps00:47 - Episode Introduction01:06 - Defining Overhead Costs02:18 - Fixed vs Variable Costs04:36 - Impact of Overhead on Business Financials06:55 - Strategies to Reduce Overhead07:11 - Real-Life Examples and Client Stories23:50 - Managing Subscriptions and Expenses28:22 - Episode Takeaways30:45 - Episode

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38:03

216 - Responsibility-Based Delegation

The Cash Flow Contractor ·

2024/08/02

Tired of constantly micromanaging your team? Want to be a better business owner and leader? It's time to switch from task-based to responsibility-based delegation. Tune in to find out how it can change your management game!Time Stamps00:15 - Episode Intro04:31 - Task-Based vs. Responsibility-Based Delegation07:23 - Effective Delegation Practices11:49 - Identifying Areas For Delegation19:57 - Selecting the Right Person20:58 - The Importance of Attitude Over Skills29:57 - Challenges in

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24:44

215 - Finding Your One Thing

The Cash Flow Contractor ·

2024/07/25

Are you overwhelmed by day-to-day tasks and countless "priorities"? Do you know that vision is crucial in achieving focus? Tune in and learn how prioritizing your 'One Thing' can transform your workflow and how you do your business. Don't miss it! Time Stamps00:20 - Episode Intro01:51 - The 'One Thing' Concept05:54 - The Importance of Narrow Focus07:22 - Overcoming Obstacles to Focus12:03 - The Role of Vision in Your 'One Thing'17:02 - Setting SMART and FAST Goals18:38 - Accountability and

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42:13

214 - Becoming a 40,000 Foot Operator

The Cash Flow Contractor ·

2024/07/11

Ready to operate at a 40,000-foot level? Join us as we break down each stage of business evolution & uncover the traits of a top-tier contractor! Time Stamps00:36 - Episode Intro01:42 - Defining the 40,000 Foot Operator05:50 - Ground Level Operator: The Starting Point09:07 - Challenges and Strategies at 10,000 Feet15:37 - Reaching the 20,000 Foot Level22:49 - Delegating Responsibilities Effectively24:12 - Elevating to 30,000 Foot Level25:18 - The Importance of Data and

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39:55

213 - 11 Signs of a Bad Customer: When to Say Goodbye

The Cash Flow Contractor ·

2024/06/27

Have you ever had a customer you just knew was trouble? Knowing when to part ways with a bad customer could save your business and sanity! Join us as we break down common red flag signs, plus real-life examples you might relate to. Tune in!Time Stamps00:34 - Episode Intro01:32 - Identifying Red Flags in Potential Customers02:48 - Indecisiveness03:58 - Unrealistic Timeline & Budget Expectations05:35 - The Self-Sourcing Customer08:02 - Excessive Haggling09:23 - No Boundaries10:57 -

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39:06

212 - Elements of CRM: Why You Need One and What to...

The Cash Flow Contractor ·

2024/06/20

Organize, strategize, and grow your business with the right CRM tools! We discuss why every business needs a CRM and the essential features to look for. Listen in!Time Stamps00:30 - Introduction to CRMs02:14 - The Importance of Bookkeeping04:10 - Understanding CRM Features09:11 - Choosing the Right CRM for Your Business20:20 - Essential Features for CRM Beginners26:05 - Implementing and Pricing Your CRM38:20 - Episode OutroLearn how you can improve your customer and project workflows

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29:50

211 - Breaking Down Silos in Your Business

The Cash Flow Contractor ·

2024/06/13

Are inefficiencies and miscommunication prevalent in your company? Silos could be the root cause! Join us as we explore strategies to identify and break down these barriers, fostering better teamwork and streamlining operations.Time Stamps00:36 - Episode Intro01:16 - Tales from the Grain04:15 - Defining Business Silos05:54 - Examples of Silos in Business07:48 - Causes and Formation of Silos13:51 - Breaking Down Silos23:44 - The Dangers of Silos27:03 - Conclusion & Takeaways28:54 -

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40:15

210 - Markup vs. Margin: How Should You Be Pricing...

The Cash Flow Contractor ·

2024/06/06

Struggling with job pricing? Find out why understanding the difference between markup and margin is crucial for your profitability. Tune in!Time Stamps00:16 - Storm Season in Oklahoma03:19 - Understanding Markup: Strategies and Common Pitfalls06:38 - The Importance of Accurate Job Costing20:10 - Understanding Markup vs. Margin22:32 - Intentional Bidding and Overhead Management28:32 - Practical Tips for ContractorsLearn how you can improve your customer and project workflows! BOOK YOUR FREE

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28:41

209 - Process Mapping: The Secret to Less Stress &...

The Cash Flow Contractor ·

2024/05/30

Ever wonder why your business processes lead to stress and bottlenecks? We break down how process mapping can streamline operations and free up more time for you. Tune in!Time Stamps00:33 - Understanding Process Mapping09:07 - Utilizing Software to Streamline Processes10:59 - Dos & Don'ts When Creating Process Maps13:48 - The Importance of Clear Responsibilities24:17 - Benefits of Process Mapping27:39 - Episode OutroQuotable Moments from the Episode"Most companies have processes, but

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32:06

208 - What is EBITDA?

The Cash Flow Contractor ·

2024/05/23

Did you know that improving your company’s EBITDA can significantly boost your business’s value? Join us as we dive deep into why EBITDA is the magic number in business valuation and profitability analysis. Tune in!Time Stamps00:15 - Episode Intro01:43 - The Evolution of a Business Owner's Mindset03:19 - Understanding the Value of EBITDA04:05 - The Impact of Market Trends on Business Valuation09:06 - Diving Deeper into EBITDA Calculation14:54 - The Role of EBITDA in Business Sales and

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31:31

207 - $500 Per Day Penalties if You Don't Do This!...

The Cash Flow Contractor ·

2024/05/09

Could you be facing $500 daily penalties and not even know it? Find out how you can safeguard your business against these potential fines in this episode with Mark Robertson. You don’t want to miss this!Time Stamps00:35 - Episode & Guest Intro01:44 - Understanding Beneficial Ownership Information Report08:02 - Understanding Exemptions and Requirements11:41 - Penalties for Non-Compliance14:25 - Navigating the Filing Process25:59 - Practical Advice and Closing Thoughts27:52 - More About

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38:27

206 - What is Your Cash Rhythm?: Why You Need a...

The Cash Flow Contractor ·

2024/05/02

Struggling with cash management? Ever feel like you're guessing your way through your business finances? This episode might just be the lifeline your business needs! Learn why a weekly cash flow report isn't just good practice — it's essential. Time Stamps00:36 - Episode Intro03:06 - Understanding the Cash Flow Report10:42 - Profitability vs. Cash Flow13:27 - Avoiding the Pitfalls of Poor Cash Management18:26 - Strategies for Improving Cash Position20:57 - Maximizing Returns on Inventory

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57:34

205 - Why You Need An Operating Agreement Yesterday...

The Cash Flow Contractor ·

2024/04/25

Considering bringing on a partner in your business? Find out why having a solid operating agreement is crucial for a successful partnership. Patrick Lane shares key insights you can't afford to overlook!Time Stamps00:05 - Episode & Guest Intro02:57 - The Importance of Operating Agreements05:13 - When Do You Need an Operating Agreement?08:33 - Key Provisions in Operating Agreements11:05 - Navigating Partnership Dynamics and Legal Advice13:02 - The Real Costs of Legal Disputes in

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26:21

204 - When You Know They Need to Go: Firing Employees...

The Cash Flow Contractor ·

2024/04/18

Struggling with letting go of underperforming employees? Dive into the emotional and financial complexities of letting go and learn about the importance of hiring slowly and firing quickly. Tune in!Time Stamps00:23 - Episode Intro01:21 - The Human Side of Firing04:01 - The Impact of Personal Relationships on Decision-Making06:02 - Objective Metrics vs. Subjective Feelings in Firing Decisions08:23 - The Importance of Core Behaviors and Objective Evaluation15:33 - The Business Impact of

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50:49

203 - Why You Can't Overlook HR as a Growing...

The Cash Flow Contractor ·

2024/04/11

Thinking HR is only for the 'big players'? Think again! This episode with HR expert Sara Anwar breaks down why HR is crucial for small businesses and growing contractors. Tune in!Time Stamps01:41 - Intro to Sara Anwar03:19 - Sarah's Journey into HR06:31 - HR Essentials for Small Businesses10:54 - Understanding Handbooks and Job Descriptions13:53 - The Importance of Onboarding and Training16:2 - Adjusting Job Descriptions20:19 - Handling HR for Growing Businesses26:09 - Navigating HR for

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26:49

202 - Should You Get a Business Partner?

The Cash Flow Contractor ·

2024/04/04

Partner up or go solo? Discover the key factors to consider when deciding if a business partnership is right for you. Hit play!Time Stamps00:52 - The Essence of Partnership in Business01:47 - Why People Choose to Partner Up04:16 - The Complexities and Risks of Business Partnerships12:35 - Evaluating Potential Partnerships16:01 - Navigating the Challenges of Partnerships24:47 - Final Thoughts on PartnershipsQuotable Moments from the Episode"Partnerships carry a great deal of risk. They can

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67:43

201 - Drilling Down on Acquisitions: From Contractor...

The Cash Flow Contractor ·

2024/03/28

From drilling holes in the ground to drilling down on business success, Robert Keyes shares his incredible journey on our latest episode! Discover how resilience, continuous learning, and integrity have powered his ventures from the ground up. Tune in!Time Stamps03:54 - Robert Keye's Professional Background05:43 - The Art of Acquisition: Learning from Success and Failure20:31 - Implementing Change and Cultivating a Positive Culture27:20 - Mastering Acquisitions and Culture31:12 - Strategic

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72:36

200 - Mastering Entrepreneurship & Building Your...

The Cash Flow Contractor ·

2024/03/21

What's up Cashflow Contractors! Celebrate our 200th episode with us as we dive into the brilliant mind of Michael Girdley. From growing and leading his own company to building a business empire, Michael shares gems of wisdom that every entrepreneur needs to hear. Trust us, you don't want to miss this one!Time Stamps01:36 - Intro to Michael Girdley04:51 - Building a Construction Empire05:25 - Core Behaviors vs. Core Values08:29 - Defining & Hiring A-Players15:08 - The Challenges of

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