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PODCAST

Bookkeepers On Fire with Deb & Donna

Deb Kilsheimer & Donna Reade

Where bookkeeping meets bold ideas, disruptive strategies with a whole lot of laughter. Donna with her genius in Systems, Processes, and Optimization and Debbie sharing Quick Wit, Funny Insights, Resolute Belief in people, break down what’s working - and what’s not. Unlock the brilliance behind every episode. Experience the heat, the laughs, and the hard truths of virtual bookkeeping—come see what actually works. Join us for the fire, the laughs, and the unfiltered truth about running a

business entrepreneurship

All Episodes

4:57

Mutual Mistrust Magic

Bookkeepers On Fire with Deb & Donna ·

2025/07/16

🔥 When Trust Gets Weird… 🔥Ever had a prospective client ask for a background check—then say they’ll “run it through their guy”? Yeah… we did too. 😏In this episode of Bookkeepers On Fire, we break down the awkward (and oddly magical) world of mutual vetting.✨ Here’s the spicy scoop: 🔍 If you’re checking me, I’m checking you. Fair is fair. 📞 Referral requests? Of course, we’re sending our A+ fan club. You would too. Can I call your past bookkeepers? 🧙‍♀️ Trust isn't assumed. It's

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9:29

Payroll Ain’t Easy

Bookkeepers On Fire with Deb & Donna ·

2025/07/13

On this 🔥 episode of Bookkeepers on Fire, Donna and Debbie don’t sugarcoat it — they’re diving deep into the messy truth about payroll.Spoiler alert: it’s not just pushing a buttonHere’s what we cover:✅ QBO Payroll? Hard pass.We said what we said. ADP gets our vote — and our peace of mind.🧨 Deadlines are not our love language.Want to ruin your vacation? Run payroll manually. We’ll pass, thanks.💸 Payroll services = sanity savers.Don’t be the hero. Use tools. Know the rules. Charge what

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13:54

Train, Don’t Complain.

Bookkeepers On Fire with Deb & Donna ·

2025/07/09

🔥The fiery truth about hiring help in your bookkeeping biz 🔥Thinking of bringing someone onto your team? Before you hand over passwords and pray for the best, listen up. In this episode of Bookkeepers on Fire, we torch the myths and spark some serious strategy. Here's your spicy sneak peek:👉 Subcontractor or Employee? Know the rules (and risks). One wrong move and you’re on the IRS’s naughty list.👉 Docs ≠ Direction. SOPs are great… but training is the real MVP. Stop checking boxes and

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10:16

Deposit Drama Daily

Bookkeepers On Fire with Deb & Donna ·

2025/07/06

Checks, chaos, and cash-back mysteries? Just another day in the life of a bookkeeper.In this sizzling episode of Bookkeepers on Fire, Debbie and Donna dive into the wild world of check deposits, rogue workflows, and Hal’s infamous “pocket account.”Here’s what went down:✅ Teach the Workflow, Live in RealityYou can show clients the QBO way—but they’ll still do whatever they want. Adapt or combust.💸 Cash-Back ConfessionsWhen the deposit ticket doesn’t match the bank feed, it’s time to create…

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11:54

Projects On Parade

Bookkeepers On Fire with Deb & Donna ·

2025/07/02

🔥 Ever feel like your cleanup jobs are marching in a never-ending loop? You're not alone. In this episode of Bookkeepers on Fire, Debbie and Donna break down the chaos with a side of sass and strategy. Here’s what you’ll walk away with: ✅Batch or Bounce:Whether you're multitasking cleanups or tackling one beast at a time—there’s no wrong way… except the one that burns you out. 🧠Pick Projects Like a Pro:Strategy calls aren’t just for pricing—they’re for sanity. Know what you’re getting

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8:53

Four Dollar Drama

Bookkeepers On Fire with Deb & Donna ·

2025/06/29

🔥FOUR DOLLAR DRAMAjust dropped on Bookkeepers on Fire — and oh, it’s spicy.When $4 turns into a full-blown management meltdown, we’ve got thoughts. And a mic. 🎙️ Here’s what went down: 🔸Stop Penalizing the Tech– Taking $4 out of your tech's pay because you didn’t notice the underpayment? Bold move. Wrong one, though.🔸Fix the Payment Right– Accept the $440. Leave the $4 open. Call the customer. Or don’t. But don’t punish your team for a $4 blip.🔸Management Matters More– People don’t

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9:52

Equity Fix Madness

Bookkeepers On Fire with Deb & Donna ·

2025/06/25

🔥 Equity Fix Madness hit the podcast booth this week, and things got real. If you've ever stared at a balance sheet like it's gaslighting you—this one's for you. Here’s what we unpacked on Bookkeepers On Fire: 🔻Balance Sheet Baloney– When past-year mistakes haunt your cleanup like bookkeeping ghosts 👻🧯Equity Adjustments Gone Wild– Because sometimes “fixing it” just breaks something else📎Tax Prep Tangles– How to work with (or around) your tax preparer without losing your mind (or your

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10:36

Passwords? Paper? Please.

Bookkeepers On Fire with Deb & Donna ·

2025/06/22

Donna & Debbie of Bookkeepers On Fire aren’t here to play—unless it's with 🔐secure, 🔥spicy, and 😅slightly sarcastic password strategies.If you're still scribbling logins on sticky notes... we need to talk. 💥 What’s Inside:🧠 Why “1234” isn't a strategy (and neither is your kid’s birthday).📲 RoboForm vs. 1Password – real talk on what actually works.📝 The naming convention that saves your sanity (and your client’s trust). 🚫 Say no to Google auto-fill. Say yes to not getting

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15:34

Tweak Your Life

Bookkeepers On Fire with Deb & Donna ·

2025/06/18

💥 Tweak Your Life: A Peek into Our Not-So-Typical Workweek 💥Ever wonder what a typical week looks like for two bookkeepers who run on caffeine, creativity, and a calendar obsession? Spoiler: It’s anything but boring. 😎In this episode of Bookkeepers on Fire, Donna and Debbie unpack what “a typical week” looks like for two bookkeepers who refuse to be boxed into 9-to-5 life. ✨ Here's the behind-the-scenes chaos:🗓️ How color-coded calendars, Tweek.so, and “make the bed” checklists keep us

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11:00

Skills Aren't Strategy

Bookkeepers On Fire with Deb & Donna ·

2025/06/15

🔥 Starting your virtual bookkeeping biz?Before you dive into reconciliations and tech stacks, let’s talk real talk... Here’s what we wish someone told us at the start: 💥Skills ≠ StrategyYou know how to reconcile? Great. That’s not enough. You need business chops, not just spreadsheets. 💬Be Visible + ValuableGet on LinkedIn. Talk to strangers. Tell people what you do. You're not "just" virtual—you're unforgettable. 💸Price Like Starbucks, Not WawaIf you charge cheap, clients think you’re

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10:19

Accounting Firm Fails

Bookkeepers On Fire with Deb & Donna ·

2025/06/11

🔥 In this episode of Bookkeepers on Fire is a spicy audit of one firm’s questionable hiring “strategy” A new bookkeeper gets hired “on probation” as a contractor for 60 days. Here’s what we break down: 🔻 Misclassification Madness – Contractors on probation? That’s a legal burrito 🌯 full of bad decisions.⚡ Fear-Based Decisions – An LLC won’t make you lawsuit-proof, despite what your paranoid spouse says💣 Know the Rules – If the accounting firm doesn’t follow IRS rules... what else are

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15:44

On-Call? Oh Joy.

Bookkeepers On Fire with Deb & Donna ·

2025/06/08

When a client says “just a quarterly review” and “can I call you anytime?”—we’ve got thoughts. 😏 In this episode, we tackle:🔍 Why reviewing isn’t fixing (and why that matters for pricing)💸 How to charge for “on-call” support without losing your mind (or weekends)🧠 Why this level of service needs respect—and a higher rate It’s time to stop undervaluing your skills. Set the boundary, set the price, and send the invoice.🔥 Join ourBookkeepers On Fire Communityto connect 🤝, collaborate 💬,

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21:10

Entry-Level Entanglements

Bookkeepers On Fire with Deb & Donna ·

2025/06/04

Just starting out in bookkeeping? You’re not alone in the mess of mismatched balances and mystery journal entries. In this episode of Bookkeepers on Fire, we’re keeping it real—and hilarious. 🧩 Beginner mistakes we’ve all made (and cleaned up)💸 Why reconciling to zero isn’t always a win📉 Journal entries that should’ve never happened 😂 Learn, laugh, and level up your bookkeeping game with us. 🎯 Listen now—because the only thing worse than messy books is pretending they’re clean.🔥 Join

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13:46

Clients Crave Confidence

Bookkeepers On Fire with Deb & Donna ·

2025/06/01

This episode dives into one of the most asked questions in our industry: Can you take on clients while still learning bookkeeping? The answer might surprise you… 😅 💡 Here’s what we cover:🔹Learning vs. Earning– Why gaining hands-on experience before taking clients is crucial💸Pricing Pitfalls– How undercharging early on can hurt the whole industry✨Confidence = Value– Clients aren’t paying for time, they’re paying for results and expertise 🎧 Catch the full episode and let’s raise the bar

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37:29

🔴Megan Genest Tarnow

Bookkeepers On Fire with Deb & Donna ·

2025/05/31

🔥 "Nonprofit Trailblazer with No Workarounds" 🔥Donna & Debbie sat down with the one and only Megan Tarnow—a nonprofit accounting genius who makes QBO sing 🎶 (and no, there are NO workarounds involved).✨ What’s inside this firecracker of a conversation? 🔍 Accounting isn’t math—it’s puzzles. Megan breaks down how true nonprofit mastery comes from understanding both accounting AND the tools.💥 Stop driving from the bank feed! Yes, she said it. Your nonprofit books need more depth than

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14:19

Meals, Receipts, Madness

Bookkeepers On Fire with Deb & Donna ·

2025/05/28

This episode of Bookkeepers on Fire brings the heat on business meals, tax rules, and real-world money habits. 🍕📄💥 Takeaways that might surprise you: 🥡Not all meals are taxed— travel meals, team parties, and coffee chats are deducted very differently.🖊️You’ll need more than a receipt— think names, dates, and purpose to keep the IRS happy.🎯A client’s $500/month Starbucks habit was the reason she couldn’t afford private school— until we broke it down. 🎒💡 🙅‍♀️You’re not the IRS

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25:24

Hundred Episodes Later

Bookkeepers On Fire with Deb & Donna ·

2025/05/25

🔥 We made it to 100! 🔥Bookkeepers on Fire just hit our 100th podcast episode,and we’re feeling all the love, laughter, and late-night Zoom calls that got us here.What started as a hallway conversation at QuickBooks Connect turned into something that’s changed us—and connected us—with bookkeepers everywhere. Here’s what we’ve learned along the way:💬Just start– We didn’t have all the answers. We hit record anyway.🧠Community matters– Your stories, questions, and encouragement fuel every

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8:19

No One Died

Bookkeepers On Fire with Deb & Donna ·

2025/05/21

🔥How to Catch Small Errors Without Losing Your Mind🎯Donna & Debbie of Bookkeepers on Fire bring the heat🔥 and the honesty 💬 when it comes to self-review, bookkeeping mistakes, and staying sane in a spreadsheet world. 🌲Zoom Out– Step away from the trees 🌳 and review with fresh eyes 👀.💥Mistakes Happen– Even the pros 🧠 double-enter sometimes. Just fix it and move on ➕.🤝Find Your People –Lean on your bookkeeping fam 👩‍💻👨‍💻 for help, laughs, and lessons. 🔥 Join our

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21:44

Systems Beat Spreadsheets

Bookkeepers On Fire with Deb & Donna ·

2025/05/18

🔥 Bookkeepers, let’s get real—Excel isn’t cutting it anymore.On the latest Bookkeepers on Fire, Debbie & Donna break down how they stay organized (and sane) while juggling client chaos. ✅ Start with a system Before chasing shiny apps, map out your client workflow. Tools like Notion, Bublup, or Keeper only work if you have a plan. 🧠 Gamify your to-do list Turn productivity into a game with Tweek.so, Google Sheets, and repeatable routines. Spoiler: even “make the bed” is on the

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11:19

Clients Be Ghostin’

Bookkeepers On Fire with Deb & Donna ·

2025/05/14

👻 Clients Be Ghostin’? Not Anymore.On the latest episode of Bookkeepers On Fire, we’re tackling one of the hottest topics in bookkeeping: clients who disappear when it’s time to pay. 🔥 Here’s what we cover:💳 How to ditch late payments with upfront & recurring billing🔁 The magic of automated payments through QBO🧾 Why it’s 100% okay to change your payment terms—even for existing clients 💡 Your business, your rules. Stop chasing money and start setting boundaries. 🎙️ Listen now and

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