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PODCAST

The Agile Attorney Podcast

The Agile Attorney podcast teaches legal professionals how to streamline their legal workflows using the principles, practices, and tools of the Kanban Method. Join Accredited Kanban Trainer and award-winning legal operations professional John E. Grant as he shares the keys to implementing effective strategies, practices, and technologies to drive true efficiency in your legal processes. For more information on how John can help you develop an agile mindset and bust through your legal delivery

business management

All Episodes

40:06

075. Legal Workflow Lessons from the Factory Floor:...

The Agile Attorney Podcast ·

2025/06/24

A Japanese automobile factory floor in the 1950s might seem worlds away from your law office, but the visual management systems that transformed Toyota's manufacturing process hold powerful lessons for modern legal practice. The same principles that helped Toyota become a global automotive giant can help you create smoother workflows, reduce overwhelm, and deliver more predictable outcomes for your clients.In this episode, I explore the origins of the Kanban method and why visual systems are so

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28:59

074. Using Kanban to Manage Capacity

The Agile Attorney Podcast ·

2025/06/17

In law firms across the country, I'm seeing a concerning pattern emerge when one attorney adopts Kanban and Agile methods while their partner - often from an older generation of lawyers - resists these systematic approaches. This clash of perspectives frequently pushes teams back into overload and burnout.This week, I explore how this capacity tension manifests in law firms, particularly during succession planning. I share specific strategies for implementing personal Kanban systems to manage

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22:31

073. Don't Let Magical AI Thinking Cloud Your Sense...

The Agile Attorney Podcast ·

2025/06/10

A concerning trend I've noticed both in my own practice and among my clients is that the rise of AI technology is making it harder to accurately assess our true capacity. Between constant marketing messages and the promise of enhanced productivity through AI tools, many of us are failing to gauge our own capacity and falling into the trap of overcommitting.The legal tech landscape is evolving rapidly, and technology companies are using sophisticated attention-hacking techniques to convince us their

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32:15

072. The Hidden Dangers of Overcapacity

The Agile Attorney Podcast ·

2025/06/03

We don’t talk about overcapacity enough in legal practice, especially not the hidden ways it erodes performance, burns out your team, and stalls your cases. In this episode, I take a closer look at what really happens when you’re operating beyond your firm’s functional capacity. From unnecessary administrative overhead to frustrated clients and cherry-picked tasks, the ripple effects of overload are costing you more than you think. If your firm is feeling stretched, stuck, or constantly in

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59:05

071. How Trauma Informed Lawyering Helps Avoid...

The Agile Attorney Podcast ·

2025/05/27

The impact of trauma in legal practice extends far beyond individual client interactions. From law school through retirement, lawyers face unique psychological challenges that can fundamentally alter their personalities, relationships, and effectiveness as advocates. Dr. Colin James, author of "Vicarious Trauma and Burnout in Law," brings decades of experience as a senior lecturer of law and researcher to examine how trauma theory applies to legal practice. Through exploring concepts like vicarious

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52:34

070. Profit First for Lawyers: A Conversation with...

The Agile Attorney Podcast ·

2025/05/20

Is your law practice truly profitable? Not just cash-flow positive, but actually generating the kind of profit that allows you to serve your clients well, take care of your team, and live the life you want? In this episode, I dive deep into the critical topic of law firm profitability with RJon Robins, founder of How to Manage a Small Law Firm and author of Profit First for Lawyers.We explore why so many lawyers struggle with profitability, how to properly calculate your cost of goods sold, and why

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47:08

069. Document Automation Secrets for Small Law Firms...

The Agile Attorney Podcast ·

2025/05/13

If you've ever tried to turn one of your documents or templates into something repeatable, you probably already know it is harder than it looks. Whether you're looking to streamline routine documents or create client-facing tools, this week's conversation will help you find the most effective and straightforward solution for your needs.I'm joined by Quinten Steenhuis, co-director of the Legal Innovation and Technology Lab at Suffolk Law School and owner of Lemma Consulting. His work with the

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29:42

068. Adaptability by Design: Building Law Practices...

The Agile Attorney Podcast ·

2025/05/06

It’s easy to say lawyers need to “be more adaptable” in today’s shifting tech and economic climate, but real adaptability isn’t about working harder or reacting faster. It’s about responding intelligently to change by staying grounded in your mission, your goals, and the strategies that support them. In this episode, I break down what intentional adaptability looks like in practice, and how clarity at the strategic level helps you navigate complexity without losing your footing. I share how to make

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45:54

067. AI & Legal Writing: How to Use It Effectively...

The Agile Attorney Podcast ·

2025/04/29

What makes legal writing truly effective? It's not just about knowing the law—it's about knowing how to communicate it. In this episode, I'm joined by Professor Jonah Perlin from Georgetown Law School, where he teaches first-year legal practice and advanced legal writing courses.We explore how the process of putting ideas into words -wrestling with language and structure- is actually the path to stronger analysis and deeper understanding, and the role AI has in effective legal writing. We discuss

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50:06

066. Build a Law Practice that Reflects Your Values,...

The Agile Attorney Podcast ·

2025/04/22

There has never been a better time in the history of lawyers to start your own law practice. The tools, know-how, and access to support are better than ever before, and they keep improving every day. Whether you're facing job uncertainty, working at a firm with values that don't align with yours, or simply tired of working for someone else, going solo might be the best career move you can make.This week, I'm joined by Carolyn Elefant, the brains behind myshingle.com and the author of "Solo by

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23:46

065. Scale Your Practice with a Mesh Management Approach

The Agile Attorney Podcast ·

2025/04/15

Most law firms start by building support structures around the expert (you), but eventually hit a ceiling where growth becomes limited by your personal capacity. No matter how efficient your team becomes at supporting you, the system can only move as fast as you can.In this episode, I explore how to transform your practice from an expert-dependent model to a resilient mesh system where quality standards are embedded in your processes and your team is empowered to make decisions without constant

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30:40

064. The Dental Chair Theory of Lawyering

The Agile Attorney Podcast ·

2025/04/08

Ever feel like you're constantly juggling multiple client matters at once, switching between tasks, and never fully focusing on any single piece of work? This scattered way of working is more detrimental to your practice than you realize. One incredibly effective solution to this problem is understanding what call The Dental Chair Theory of Lawyering, and I'm explaining it in today's episode. This approach not only improves the quality of your work but also enhances the client experience and

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34:33

063. Legal Automation Pitfalls: Are You Meeting...

The Agile Attorney Podcast ·

2025/04/01

Is your law practice suffering from too much automation? Today, I'm sharing how to recognize when automation is hurting rather than helping your practice. I'll explain why efficiency should never be your primary goal, how to avoid the "transactional trap" that alienates clients, and most importantly, how to design automations that enhance rather than replace the human elements of your practice. By keeping both client and team needs at the center of your automation strategy, you can create systems

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28:50

062. Delegation Pitfalls: When Legal Work Goes Too...

The Agile Attorney Podcast ·

2025/03/25

Have you ever delegated legal work to a colleague, only to get back something that completely misses the mark? Maybe they dove way too deep into the weeds, or perhaps they barely scratched the surface of what you needed. As a lawyer, calibrating expectations when delegating tasks can be a constant challenge.In this episode, I tackle a listener question about managing the extremes when delegating legal work. What do you do when you've got a true "lawyer's lawyer" on your team who loves to explore

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20:57

061. Delivering Your Legal Work: Direct Flight or...

The Agile Attorney Podcast ·

2025/03/18

Does your firm have legal matters that are endlessly dragging on, frustrating both you and your clients? It may seem like investing in the latest AI tools is the obvious next step to speed up your firm's delivery, but the real solution lies in managing the flow of work across your entire system.This week, I share three powerful strategies for reducing waiting time in your law practice. By implementing these techniques, you'll be able to deliver quality outcomes to your clients faster, improve their

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48:46

060. Practical Uses for Legal AI - No Hype, No Fear...

The Agile Attorney Podcast ·

2025/03/11

Have you been wondering how AI can help your law practice today?In this episode, I talk with Damien Riehl, a lawyer and legal technologist who has been at the forefront of AI in law for years. We skip past the usual AI ethics debates to focus on the most important question: how can small and mid-sized firms use AI right now to improve client service and profitability?Damien breaks down the core functions of lawyering - assessing risk, navigating complexity, and providing wise counsel - and explains

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46:14

059. Stop Billing and Start Pricing with Jonathan Stark

The Agile Attorney Podcast ·

2025/03/04

Are you tired of the billable hour grind? Do you feel like it's creating a constant conflict of interest between you and your clients? I'm thrilled to have Jonathan Stark back on the show to dive deep into alternatives to hourly billing.Jonathan is a former software developer turned consultant who has been on a mission to rid the world of hourly billing since 2006. He's the author of Hourly Billing Is Nuts and has helped countless professionals in various industries break free from the time-based

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47:55

058. The Key to Happier Lawyering with Brita Long

The Agile Attorney Podcast ·

2025/02/25

Are you drowning in an overwhelming caseload, struggling to keep up with the demands of clients and the court? This week, I speak with family law attorney and author Brita Long about how flat fee pricing can be a catalyst for creating a healthier, more balanced law practice. Whether you're curious about flat fees, feeling skeptical, or just looking for ways to achieve better balance in your practice, this conversation will give you a new perspective on an age-old problem in the legal profession. Get

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34:50

057. Is Your Engagement Agreement Scaring Your Clients?

The Agile Attorney Podcast ·

2025/02/18

As attorneys, we often forget that our engagement letters occupy a unique space - they're not just contracts, but also the final step in our marketing cycle. So why do so many of these crucial documents end up feeling dense, overwhelming, and even off-putting to clients?Tune in this week to learn how to create engagement letters that not only protect your firm but also set the stage for a positive, productive attorney-client relationship. I share some simple, actionable ways to make your engagement

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26:23

056. Less Is More: Why WIP Limits Boost Legal...

The Agile Attorney Podcast ·

2025/02/11

Do you find yourself juggling too many tasks at once, struggling to make meaningful progress on any of them? In this episode, I dive deep into one of the core practices of the Kanban method: limiting work in progress, or WIP. We'll explore how taking on too many concurrent tasks can wreak havoc on your brain, your client experience, and your ability to keep your commitments. I also provide you with several practical tools and strategies for setting WIP limits in your personal work and your practice

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