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PODCAST

APNow

Discussions about trends, insights and emerging issues impacting the accounts payable and payment functions

business management

All Episodes

11:44

Landing An Interview – When They Don’t Respond

APNow ·

2023/10/19

How often has this happened to you? You stumble upon the job listing of your dreams, the one that makes your heart race with excitement. You can already envision yourself in that job, loving every minute. You quickly apply, and then... absolutely nothing. Once again, your application vanished into a black hole. This has become a familiar pattern and you’ve got lots of company – not that that is much consolation. What's causing this radio silence from potential employers? What can you do to fix the

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08:05

Purchase Orders: The Frightening Reality of Special...

APNow ·

2023/10/17

Do you know how often when purchasing forgets to reflect special deals on a purchase order, those special arrangements are lost? And sadly, many purchasing professionals do forget. The most commonly lost special is when special payment terms. I think you will be horrified to discover just how many of these special arrangements end up getting lost. The problem is exacerbated at year end, when many sales people are trying to make their numbers or even increase them because bonuses are based frequently

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16:18

Accounts Payable: Fact or Fiction [22 Myths - or are...

APNow ·

2023/10/12

In the world of finance and accounting, clarity is king, and precision reigns supreme. Yet, lurking in the realm of accounts payable are some persistent misconceptions that, if left unaddressed, can undermine financial operations and compromise organizational success. Let's dive in and separate fact from fiction, myths from reality so your accounts payable function will be a shining example marrying best practices with operational efficiency to produce the most effective operation. Make sure you

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09:27

Data Analytics for Accounting/Accounts Payable

APNow ·

2023/10/10

Wonder what the difference is between mean, median and mode? It’s not difficult. Using real life accounting and accounts payable examples we define these very basic tools for analytics, showing where to use them and how to interpret them. Analytics really does paint a picture, one that can be used to identify problems and run a more efficient and effective accounts payable function. Make sure you stick around until the end when I share how to ensure your data analytics accurately reflect current

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08:15

Accounting/AP Job Interview The Question that Traps Many

APNow ·

2023/10/05

This is about the deceptively easy Accounting/ Accounts Payable job interview question that many get wrong, even those who should know better. When I tell you about this question, you’re going to say, “That’s not a trick question; I can answer that better than anyone else.” And that’s where the problem lies. Yes, you can, but the answer you give is apt to be wrong – and can torpedo your entire interview. Have you given any thought to how you would respond to the request to “Tell me about yourself?”

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09:12

Fraud Protection Expense Reporting and Payments

APNow ·

2023/10/03

Payment fraud is a devious predator, relentlessly gnawing away at your organization's profitability. If allowed to roam freely, it has the power to unleash catastrophic consequences. That’s why it is critical that every organization, no matter how small or large, take steps to ensure their organization is protected. While it is tempting to think Internet fraud and unscrupulous employees playing games with there expense reports are things that only happen at other companies, the reality is something

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11:57

Rookie Invoice Processing Mistakes

APNow ·

2023/09/28

One tiny error processing an invoice can cost an organization dearly. When it comes to invoice processing and the accounts payable process, even the smallest misstep can have significant financial repercussions for your organization. Unfortunately, these errors occur far too frequently across businesses of all sizes, undermining their financial stability. Contrary to popular belief, these seemingly minor mistakes are indeed a big deal. That’s why accounts payable best practices are so important

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30:25

AI and AP The Changes, Challenges and Opportunities

APNow ·

2023/09/25

Did you know that using AI is easier than using Excel? That's just one of the fascinating and useful insights revealed by our expert guest in this broadcast. Without a doubt, the accounts payable function will look very different in just a few short years. AI is going to make an impact. Is that good or bad? And more importantly, what does that mean for our viewers, the professionals who work in, manage and/or have responsibility for the accounts payable function. There will definitely be some

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09:18

How to Overcome Imposter Syndrome at Work

APNow ·

2023/09/21

What do you have in common with Tom Hanks, Meryl Steep, Barbara Corcoran, and Howard Shultz, founder of Starbucks? Before you respond with a resounding, “absolutely nothing, let me ask you a few more questions. Do you ever feel like you don’t belong in your job or your position because you are not really qualified? Surely everyone can see that! Do you ever sit in a meeting and wonder “what am I doing here?” – not because you are bored to tears but because you think you are not qualified to be part

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09:17

Common Worst Master Vendor File Practices

APNow ·

2023/09/19

The master vendor file can be your best friend or your worst enemy when it comes to running an efficient, cost-effective, fraud-resistant accounts payable and payment process. Today, we're diving headfirst into treacherous waters, along with too many others, the folks that use common Master Vendor File worst practices. This is where the tiniest of errors or oversights can lead to financial disaster, where mistake can facilitate fraud, and where inefficiency silently bleed resources that erodes

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05:29

Accounts Payable vs. Bookkeeper: What’s the Difference

APNow ·

2023/09/14

Are bookkeeping and accounting the same? And more to the point for our audience do bookkeeper and accounts payable professionals do the same things? Well, the answer to that is proverbial “it depends” as there is a large overlap between the two, as I’ll explain. What’s more, some organizations hire bookkeepers to work in accounts payable and others call their accounts payable staff bookkeepers. #accountspayable #bookkeeping #accounting Link to Accounts Payable Tutorial https://youtu.be/u9O6ab541Dk

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09:02

Accounting/Accounts Payable: Preparing for A Job...

APNow ·

2023/09/12

Spending a few minutes preparing for an interview can make a BIG difference, the difference between getting that coveted job – and NOT! We’re talking about spending 10-15 minutes sitting quietly going over various bits of information so you are prepared for whatever the interviewer might throw at you. What’s more, this will help calm you down if job interviews – be they for an internal promotion or a job with a brand new company – tend to make your nervous. I’ve got 5 simple steps to help you with

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07:13

Difference between Purchase Order and Invoice...

APNow ·

2023/09/07

Do you know the difference between a purchase order number and invoice number and what each are used for? Purchase order numbers and invoice numbers are two numbers used for several different functions in the procure-to-pay and accounts payable space. It is critical that everyone involved in these functions understand the basic different between a purchase order (and the purchase order number) and an invoice (and the corresponding invoice number). Sadly, not everyone does. These critical

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08:56

Weak Accounts Payable Practices Everyone Still Uses

APNow ·

2023/09/05

While most organizations like to think they are best practice when it comes to their accounts payable operations, the reality is something starkly different. At best, most use about half of the recommended best practices and the rest use even less. I’ve identified a handful of really weak and ineffective practices still in use at virtually every organization. We’ll discuss why and how they hurt as well as what you should be doing instead. Make sure you stick around until the end when we discuss one

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11:27

The Parts of an Invoice [Accounts Payable]

APNow ·

2023/08/31

A good invoice gets a good payment is the mantra of many best practice accounts payable departments. But what makes up a good invoice? Does leaving off one little piece of information make it a bad invoice? Will bad invoices not be paid? Today we’ll review the necessary parts of an invoice. Leaving any of this information off may result in your invoice not being paid – or payment being delayed. Make sure you stick around until the end when we discuss one piece of information often left off, to the

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09:38

Accounts Payable Jargon Every Finance and Accounting...

APNow ·

2023/08/29

Did you ever have a conversation with someone where you each thought you knew what the other was talking about – and then it turned out you were talking about two different things – or worse, you each went away thinking you had agreed to something – but you had two very different ideas what that was? Welcome to the world of accounts payable where things are changing quickly – and our vocabulary isn’t always keeping up. Today we’re going to try and give you the information you need so that doesn’t

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10:16

Life of an Invoice [Accounts Payable]

APNow ·

2023/08/24

Think invoices are just mundane pieces of paper or electronic documents? Ever wonder what happens when that invoice hits the accounts payable department? Probably not. But we’re here to share that it’s a lot more complicated than you might imagine. And get it wrong or try and skip one of these steps – and you could end up with non-payment and credit hold, duplicate payments or worse, fraud. That’s right fraud. Stick around for the secret life of an invoice, your company can’t afford for you to get

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09:03

Cut Cost in Accounts Payable

APNow ·

2023/08/22

Are you ready to revolutionize your accounts payable department's efficiency? Discover how to reclaim more than 25 hours of valuable time with proven strategies that go beyond automation. Join Mary Schaeffer, the visionary founder of AP Now, as she unveils a series of actionable tactics aimed at streamlining your accounts payable processes and driving cost savings. In this insightful talk, Mary uncovers the hidden inefficiencies that might be holding your AP team back. From oddball tasks that have

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52:53

Accounts Payable Tutorial for Beginners

APNow ·

2023/08/17

The accounts payable process has more moving parts than many accounting and finance professionals realize. It involves a lot more than simply getting a bill and paying a bill. That’s precisely the reason I created this intensive session, which is based by the way, on part of my just published book, Fundamentals of Accounts Payable. Whether you're an experienced accounting or accounts payable professional looking to review the basics, a new graduate hoping to land a job in accounts payable, a

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09:32

NEVER Use These 3 Common Check Practices [Payments in...

APNow ·

2023/08/15

Paper checks are expensive, inefficient, fraud magnets and require a lot of manual processing. Making the matter even more dangerous is the fact that many organizations use common practices when issuing checks that make them more vulnerable to fraud – and they don’t even realize it. We’re going to look at three very common mistakes, including one in use at virtually every organization. Make sure you stick around until the end when we discuss some simple strategies you can use so you don’t endanger

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