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PODCAST

Run Your Private Practice with AI (Artificial Intelligence)

🌐 Welcome to "Run Your Private Practice with AI" – the ultimate podcast for therapists seeking to harness the power of Artificial Intelligence in their practices. Hosted by Kym Tolson, a seasoned therapist, and AI aficionado. This series is your gateway to a world where technology and therapy converge. Each episode of "Run Your Private Practice with AI" is a treasure trove of insights, demystifying AI and bringing it into the realm of therapy with flair and finesse. Kym, with her unique blend of

technology entrepreneurship

All Episodes

11:24

33. Boost Your Private Practice with AI-Powered...

Run Your Private Practice with AI (Artificial... ·

2025/01/22

Do you ever feel like your website isn’t doing its job? Like it’s just sitting there, not bringing in the clients you know it should? In this episode, I’m diving into how you can use AI-powered website copy to create a site that actually speaks to your ideal clients and gets them to book with you.We’ll dig into why your website might not be converting, the common mistakes therapists make when writing their copy, and how AI can take the stress out of the process. Plus, I’ll share tips to help ...

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15:35

32. A Day in the Life Using ChatGPT: How I Simplify...

Run Your Private Practice with AI (Artificial... ·

2025/01/15

What does a day in the life using ChatGPT look like for me? Let me show you! In this episode, I’m giving you a behind-the-scenes look at how I use this AI every single day to streamline my business and stay on top of life’s many moving parts. From brainstorming podcast ideas to drafting emails and even planning new projects, ChatGPT has become my go-to resource for saving time and reducing stress.I’ll walk you through specific examples of how I’ve worked ChatGPT into my daily routine, share t...

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13:18

31. How to Use Berries AI Progress Notes

Run Your Private Practice with AI (Artificial... ·

2025/01/08

Are you ready to simplify your therapy documentation? Of course you are! In this episode, I’m diving into the Berries AI Progress Notes and showing you how you can use my very own progress note—yes, the one that passed an audit and is now integrated into Berries. If you’ve been stressed about documentation or worried about keeping your notes audit-proof, this tool is going to be a game-changer for you and I don’t say that lightly!I’ll walk you through everything step-by-step, from how the not...

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26:27

30. The Portable Practice Method: Making It Possible...

Run Your Private Practice with AI (Artificial... ·

2025/01/01

The Portable Practice Method is almost here! Get on the waitlist now: https://kymtolson.kartra.com/page/PP-Waitlist.This episode originally aired on The Traveling Therapist Podcast, but I wanted to share it here too because it’s packed with valuable insights for any therapist looking to create more freedom and flexibility in their practice. Whether you want to work remotely, live abroad, or simply have the option to work from anywhere, The Portable Practice Method will help you do that.In thi...

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10:41

29. OpenAI Updates for Therapists: What AI Tips...

Run Your Private Practice with AI (Artificial... ·

2024/12/25

Welcome back to part two of my deep dive into OpenAI Updates for Therapists. Last week, we covered the exciting features from days 1 through 4 of OpenAI’s 12 Days of Christmas, and this week, I’m here to share the latest updates from days 5 through 9. These new tools—like Apple Intelligence integrations, Santa Mode, advanced video functionalities, and project uploads—are packed with potential for literally transforming how therapists use AI in their practices. I just get so excited about all ...

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13:03

28. OpenAI Updates for Therapists: What AI Tips...

Run Your Private Practice with AI (Artificial... ·

2024/12/18

Are you ready to geek out with me over the latest OpenAI updates? In this episode, I’m diving into the first four days of OpenAI’s “12 Days of Christmas” updates, and let me tell you—it feels like Christmas morning for AI enthusiasts like me!From new subscription plans to mind-blowing tools like Sora for video creation and the all-new Canvas feature for real-time editing, these updates are changing the game for how we can use AI in our practices. If you’re curious about what’s new and how the...

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15:03

27. Beginner's Guide to AI Marketing for Therapists

Run Your Private Practice with AI (Artificial... ·

2024/12/11

Are you curious about how AI can make marketing easier for your private practice? In this episode, I’m sharing simple, beginner-friendly ways to start using tools like ChatGPT to create content that feels authentic to you and your practice.We’ll talk about programming AI to match your unique voice, generating ideas for blogs and social media, and even crafting newsletters that connect with your audience. If you’re new to AI or just wondering where to start, this episode is full of practical t...

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14:52

26. How to Use AI for Chart Audits

Run Your Private Practice with AI (Artificial... ·

2024/12/04

Are you curious about how to leverage AI for chart audits to streamline your clinical documentation? In this episode, we’re diving into innovative ways therapists and mental health professionals can use AI tools to simplify compliance, improve documentation quality, and save time. Whether you’re new to AI or already experimenting with tools like ChatGPT, this episode is packed with actionable tips and resources to take your practice to the next level.Episode Highlights:How to use tools like C...

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10:22

25. Creative Ways to Use AI Tools for Therapists in...

Run Your Private Practice with AI (Artificial... ·

2024/11/27

In this episode, I’m sharing creative ways to use AI tools for therapists in business and daily life. These tools have been a total game-changer for me, whether I’m running my business, creating content, or even managing my personal life as a traveling digital nomad.From using AI to help navigate celiac disease while traveling, to creating faceless social media videos, to finding tools that make running a private practice smoother, there’s so much AI can do. I’m also sharing some of my favori...

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8:33

24. AI-Powered Treatment Plans, Informed Consents,...

Run Your Private Practice with AI (Artificial... ·

2024/11/20

In this episode, I’m diving into the new (and maybe unclear) world of AI-powered treatment plans and sharing how tools like Berries are changing the game for therapists. Are you ready to transform the way you handle therapy sessions? Tune in as I cover how AI-powered treatment plan can streamline admin work and enhance client care. I’ll walk you through my experience using AI to generate treatment plans that adapt and grow with your clients.But that’s not all—I'll also tackle one of the most ...

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07:24

23. How a Custom AI GPT Transformed a Private Practice

Run Your Private Practice with AI (Artificial... ·

2024/11/06

Originally I was supposed to have a guest for this episode! Tech problems got in the way, so I’ll summarize what we were going to share. Ashley Washington was supposed to join us to share her genius in creating a custom GPT for her private practice. She did share the step-by-step instructions that she used and if you click through to Run Your Private Practice with AI Facebook group, you can see it under the files section. Creating GPT’s has helped me so much, I have them on so many topics!

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17:27

22. The Secret to Effortlessly Systemize Your...

Run Your Private Practice with AI (Artificial... ·

2024/10/30

Wondering how AI could transform your practice? Whether you're dipping your toes or fully immersed, there’s always something to learn. Last September, I said 'yes' to two public speaking gigs with a group practice—despite my stage fright. It was electrifying to see folks light up with ideas about AI's potential in their work. My next speaking gig is for Nicole McCance’s program about scaling group practices using AI. It’s a four-parter, and frankly, I love sharing the transformative power of AI

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20:06

21. Secrets to Making AI Your Ultimate Therapy Assistant

Run Your Private Practice with AI (Artificial... ·

2024/10/23

Ever thought about what it would be like if AI could listen in on therapy sessions and predict a client's next breakthrough? 😮 This isn't sci-fi—it's happening now! Our world is speeding toward a future where AI plays a bigger role in mental health, and it's here to make our lives a bit easier. Think about those endless hours spent writing treatment plans and progress notes. What if AI could take those tasks off your hands? With Berries, that’s becoming a reality. They’ve rolled out a new feature

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13:22

20. Essential AI Tools for Effortless Task Delegation

Run Your Private Practice with AI (Artificial... ·

2024/10/02

If you're diving into the AI world and thinking, "How can I delegate tasks more efficiently?", I've got some hot tips for you. First, I can't stress enough how game-changing tools like Descript can be. I legit use it to transcribe my videos automatically. Imagine taking that clean transcript, dropping it into ChatGPT, and transforming it into a standard operating procedure (SOP)—just like that. And if you're not already using Loom for screen recording, you’re missing out. It's as simple as

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15:06

19. AI Innovations You Can't Miss For Your Private...

Run Your Private Practice with AI (Artificial... ·

2024/09/18

Struggling with setting up your private practice and feeling a bit paralyzed in decision-making? You're not alone. In this episode of "Ask Me Anything AI” podcast, sponsored by Berries, I tackled your burning questions. Whether it's the daily challenges of integrating AI into your practices or nuanced questions about running your private practice, I've got you covered. Neely had some fantastic questions this week about the differences between the paid and free versions of ChatGPT, and we dove

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12:43

18. Turn One Video into 30 Pieces of Content: AI...

Run Your Private Practice with AI (Artificial... ·

2024/09/11

In this episode of *Run Your Private Practice with AI - Ask Me Anything AI*, sponsored by Berries, I dive into a topic I know many of you are eager to explore—content creation using AI. As a digital nomad and multi-passionate entrepreneur, I recently had an incredible experience with a new AI-powered content creation machine developed by Brittany Long, the Queen of Evergreen. This tool, which seamlessly integrates ChatGPT with Zapier and Google Sheets, is a game-changer for therapists and other

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11:23

17. How to Turn ChatGPT into Your Ultimate Therapy...

Run Your Private Practice with AI (Artificial... ·

2024/09/04

In this episode of *Ask Me Anything AI*, sponsored by Berries, I dive into a fascinating topic that many of you have been curious about—using AI as a virtual assistant. I share how I’ve been leveraging ChatGPT to act as my personal assistant, helping me manage everything from my dad's medical appointments to preparing for podcasts. It’s been a game-changer in keeping track of detailed information and making sure nothing slips through the cracks. I also touch on how you can train ChatGPT to

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10:31

16. AI in Therapy: Navigating Ethics and Confidentiality

Run Your Private Practice with AI (Artificial... ·

2024/07/17

In this episode, we delve into the crucial topic of ethics and confidentiality when integrating AI into therapy practices. Many therapists are hesitant to adopt AI due to concerns about privacy and data security. I share insights from real-world applications, like how medical offices use AI to record and transcribe sessions while maintaining HIPAA compliance. We explore the importance of using HIPAA-compliant AI tools and obtaining informed consent from clients to ensure their privacy and trust. We

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13:31

15. Ask Me Anything AI: How AI is Changing Therapy:...

Run Your Private Practice with AI (Artificial... ·

2024/07/10

In this episode of "Ask Me Anything AI," sponsored by Berries (a HIPAA-compliant AI note-taking platform), I dive into the basics of AI, specifically tailored for therapists in private practice. I answer common questions about AI, explain how it can transform your workflow, and offer practical advice on integrating AI tools like ChatGPT, Claude, and Gemini into your daily operations. I also touch on the importance of using HIPAA-compliant tools for clinical documentation and how to effectively train

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14:59

14. Ask Me Anything AI: Marketing, Notes, and Client...

Run Your Private Practice with AI (Artificial... ·

2024/07/03

In this episode of "Run Your Private Practice with AI," sponsored by Berries. I dive into a variety of topics aimed at helping therapists integrate AI into their practices. I introduce you to Berries, a HIPAA-compliant note-taking platform that turns recorded sessions into editable notes, and share how you can get 20 free sessions without a credit card. I also cover tips for using AI in marketing without compromising SEO, avoiding AI-detectable language, and making your content sound more human.

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