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PODCAST

Putting the AP in hAPpy

Debra R Richardson

A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce fraud and regulatory fines. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor.

business management

All Episodes

14:19

Episode 304: IRS Form W-9 Series: Getting Pushback...

Putting the AP in hAPpy ·

2024/08/29

It happens every time the IRS publishes a revised version of the Form W-9, vendors and maybe even your internal team members, push back because they don’t want to complete the new form when they can’t see why you can’t just accept the old one especially when their information has not changed….Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulator...

en-us

13:16

Episode 303: IRS Form W-9 Series: IRS TIN Matching...

Putting the AP in hAPpy ·

2024/08/22

Is it frustrating when your vendor insists they gave you the right legal name and tax id combination on their IRS Form W-9, but the combination does not match IRS TIN records? To get tips on how to enter the legal name for a match….Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Pro...

en-us

16:32

Episode 302: IRS Form W-9 Series: Common Mistakes...

Putting the AP in hAPpy ·

2024/08/14

It’s getting to that time of year where hopefully you are cleaning your vendor master file and now, you’re wondering about your vendor data. Why do you have some that have missing tax id’s, why some didn’t pass your latest validation about IRS TIN records, and how you can ensure that you collect valid taxpayer identification number in the future. This IRS Form W-9 Series is for you – and in this episode we’re talking about common mistakes for vendors in that first tax classificati...

en-us

14:56

Episode 301: Vendor Banking Change? Collect an IRS...

Putting the AP in hAPpy ·

2024/08/08

When vendors change their banking, in addition to fraud, you also have to wonder what the reason for the change is. The reason, many times, may be discovered only if you require the W-9 be submitted for changes to vendor banking. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my...

en-us

20:22

Episode 300: Authentication Works Against Deepfakes!...

Putting the AP in hAPpy ·

2024/08/01

Authentication, identification or just knowing who you are communicating with can prevent payment fraud from deepfakes and other scenarios. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the ...

en-us

10:29

Episode 299: Best Practices When Your Vendor Has...

Putting the AP in hAPpy ·

2024/07/25

So your vendor notifies you that they have entered into a factoring relationship with a 3rd party and now you have to remit your vendor’s payments to them. Now what?Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-dema...

en-us

32:21

Episode 298: Validate Your Vendor’s US Bank Account...

Putting the AP in hAPpy ·

2024/07/18

Do you need strong methods for verifying vendor banking details to avoid fraud and returned payments? Spot warning signs, set up validation procedures and learn how automation is the key to reducing risks and issues in manual vendor banking validations. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor d...

en-us

19:01

Episode 297: 7 Quick Facts About Instant Payments...

Putting the AP in hAPpy ·

2024/07/11

Instant Payments are here and the FedNow® Service is now available with this new payment rail. Hear 5 quick facts I learned when I recently attended a meeting where this service was the presentation topic. I was surprised. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor P...

en-us

26:04

Episode 296: 2 Company Branded Vendor Forms You Need...

Putting the AP in hAPpy ·

2024/07/04

There are two vendor forms that are critical to avoid fraud, fines and bad vendor data. Each will have its own episode explaining why it is critical and what data to collect on the form and why. The second form is the Vendor Banking Form. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vend...

en-us

27:32

Episode 295: 2 Company Branded Vendor Forms You Need...

Putting the AP in hAPpy ·

2024/06/27

There are two vendor forms that are critical to avoid fraud, fines and bad vendor data. Each will have its own episode explaining why it is critical and what data to collect on the form and why. The first form is the Vendor Setup Form – with a twist. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor dat...

en-us

20:37

Episode 294: Now That GenAI Solved Poor Grammar - 4...

Putting the AP in hAPpy ·

2024/06/20

Remember the days where it was easier to spot an email from a fraudster because it had poor grammar? Well, fraudsters have access to generative artificial intelligence (just like we do) and now that fraudulent email may be grammatically correct as a college application essay. But there are still red flags you can look for….and controls you can put into place to mitigate. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing aut...

en-us

33:10

Episode 293: In 5 Steps: A Security Audit to...

Putting the AP in hAPpy ·

2024/06/13

When was the last time you reviewed your security roles and what access is included? Reduce the potential for fraud by restricting who has access to your vendor data. Why? Because the less non-vendor team members that have access to sensitive data, the less potential for them to be social engineered into giving it away - resulting in fraud. Discover how the vendor team can implement a security audit with minimal IT input - in 5 steps. Keep Listening. Check ...

en-us

12:02

Episode 292: If You Are Afraid Artificial...

Putting the AP in hAPpy ·

2024/06/06

If you are worried that artificial intelligence will take your job that’s a sign that you need to take control and flip that around. Use Artificial Intelligence tools to keep your job! Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours ...

en-us

24:35

Episode 291: 4 Vendor Setup & Maintenance Tasks That...

Putting the AP in hAPpy ·

2024/05/30

Unclaimed property for Accounts Payable can be a tedious, manual process from identifying what is unclaimed property to sending letters to vendors to avoid the complicated process of transferring that property to the applicable states. In between those steps, there are four vendor setup and maintenance tasks that might make the process easier.Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal control...

en-us

16:32

Episode 290: One Step You Are Probably Not Doing...

Putting the AP in hAPpy ·

2024/05/23

I recently spoke at an in-person conference and while there I attended a session where an accounts payable practitioner revealed what they are doing when making the confirmation call that surprised other attendees – me included. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Ven...

en-us

23:40

Episode 289: ChatGPT-4o Is Here and Triggers These...

Putting the AP in hAPpy ·

2024/05/16

I now have access to the newest ChatGPT / GPT-4o, the “Omnimodel”. The capabilities of this new model triggers reminders to the vendor team to not expose vendor data that can lead to fraud while using this technology. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process...

en-us

18:38

Episode 288: New Nacha Rule Could Help To Avoid...

Putting the AP in hAPpy ·

2024/05/09

You may be getting some help from banks finally on avoiding fraudulent payments. Hear what new Nacha rule is behind it, when it will go into effect, and what to look for, so…..Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live ...

en-us

27:03

Episode 287: Replay! Bank Failures, Mergers and...

Putting the AP in hAPpy ·

2024/05/02

en-us

14:09

Episode 286: I Experimented With Voice Cloning, Here...

Putting the AP in hAPpy ·

2024/04/25

en-us

13:43

Episode 285: 4 Ways to Secure Your Vendor Remittance...

Putting the AP in hAPpy ·

2024/04/18

en-us

364 results

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