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PODCAST

Putting the AP in hAPpy

Debra R Richardson

A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce fraud and regulatory fines. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor.

business management

All Episodes

36:14

Episode 381: 5 Reasons Why Annual VMF Clean-Ups Fail...

Putting the AP in hAPpy ·

2026/04/02

Around April of every year right after the tax filing season for 1099s and 1042s, the vendor teams definitely know they have some issues with their vendor data. If you clean your vendor master file only once per year – that could be the problem. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor da...

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18:20

Episode 380: A Fraud Prevention Strategy From A 1982...

Putting the AP in hAPpy ·

2026/03/26

This fraud prevention strategy appeared in a 1982 film with Robert De Niro and still works today to avoid deepfakes that lead to B2B payment fraud. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand train...

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29:40

Episode 379: Nacha Fraud Monitoring Rule Compliance...

Putting the AP in hAPpy ·

2026/03/19

Phase 1 of the Nacha Fraud Monitoring Rule for ACH initiators is here. Part of the rule requires that you have a risk-based approach, but what criteria can you use to determine risk for your vendors? In this episode we’ll talk about three approaches to classify your vendors based on risk. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential f...

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14:01

Episode 378: 3 Reasons Why I Don’t Recommend ACH...

Putting the AP in hAPpy ·

2026/03/12

You may already be sending pre-notes when vendors submit banking for an ACH payment method, or maybe you’re thinking about it as a way to comply with the upcoming Nacha rule. Here’s why pre-notes don’t help to prevent fraud and are not recommended for Nacha compliance. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, complianc...

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27:19

Episode 377: Nacha’s ACH Fraud Monitoring Rule: Is...

Putting the AP in hAPpy ·

2026/03/05

If you’re already performing the confirmation call for vendor changes – are you already compliant with the upcoming Nacha ACH fraud monitoring rule with a March 20, 2026 deadline? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekl...

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19:00

Episode 376: March 2026 Deadline: Nacha Rules...

Putting the AP in hAPpy ·

2026/02/26

Nacha rules – just keep coming. If you are involved in the vendor process, there are two Nacha rules with a compliance deadline of March 20, 2026. So, if you haven’t heard of them yet or have and are not quite sure what they are, here is where you can go to get more information. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudul...

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15:48

Episode 375: A Factor in Reducing IRS Penalties -...

Putting the AP in hAPpy ·

2026/02/19

So you sent recipient statements to your vendors for Tax Year 2025 – and some came back. Here is how to handle them to reduce penalties from the IRS. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-dema...

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19:07

Episode 374: 3 Reasons Why It’s Better to Use IRIS...

Putting the AP in hAPpy ·

2026/02/12

If you paid foreign vendors reportable income in TY 2025 and want to file the 1042-S forms using one of the two IRS free e-Filing tools – this episode will break down three differences between the FIRE and IRIS that might make your decision easier. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor...

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33:26

Episode 373: TY 2025 Handling Corrections For IRS...

Putting the AP in hAPpy ·

2026/02/05

Congrats! You made the deadline for sending 1099-NEC and 1099-MISC recipient statements to your vendors and the related IRS tax filing deadline for the 1099-NEC. Then your phone starts ringing with vendors, and now you have corrections to what you reported. Or your organization has multiple entities and you realized income was reported for vendors using the wrong organization. Or that file in IRIS or FIRE has an error status…. Now what? Keep listening. Chec...

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21:08

Episode 372: Running Late on 1099-NEC or 1099-MISC...

Putting the AP in hAPpy ·

2026/01/29

What do you do if it’s getting down to the wire to be in compliance with the IRS deadlines for sending vendors their 1099-NEC or 1099-MISC or filing both with the IRS, and you know you are going to be late. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Cen...

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28:42

Episode 371: TY 2025: CF/SF Participation? 2 Reasons...

Putting the AP in hAPpy ·

2026/01/22

Don’t forget to still do your tax reporting research at the State level, even if that State participates in the Combined Federal/State Filing (CF/SF) Program. For two reasons you still need to check and a process to do it…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Pro...

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32:14

Episode 370: At Least 5 Questions to Ask Now In...

Putting the AP in hAPpy ·

2026/01/15

My head is starting to hurt as clients, subscribers and others reach out to ask about the impact of the IRS draft form W-9. More and more questions are arising and I have 5 that you should start thinking about…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process T...

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36:37

Episode 369: Debra R Richardson and Jason Dinesen...

Putting the AP in hAPpy ·

2026/01/08

My guest is Jason Dinesen, and he and I discuss the IRS draft version of the IRS Form W9 with a revision date of January 2026. We address questions such as will it really be published in January? What you should do before it’s published, what you should do after, including why this revision may require action for the vendor team that was not required with recent revisions…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authenti...

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18:25

Episode 368: Holiday Out-of-Office Messages - A...

Putting the AP in hAPpy ·

2025/12/18

Holidays are the best times for cybercriminals – they know we are busy trying to get out of the office and all they need is the information we typically include in an Out of Office automated email reply. Don’t give it to them – use these best practices to not let your absence lead to payment fraud. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent ...

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22:29

Episode 367: Top 5 Things to Know or Do Now for...

Putting the AP in hAPpy ·

2025/12/11

If you are getting ready for tax reporting for Tax Year 2025 and need the important things to know or do regarding the 1099-NEC, the 1099-MISC and the 1042-S – this podcast episode is for you! Starting with two that you don’t have to worry about (yet) then three that you do. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or...

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19:39

Episode 366: Reduce Payment Fraud Risk By...

Putting the AP in hAPpy ·

2025/12/04

As you are busy with year-end and increased volumes of vendor adds and changes – you may be ready to reduce your vendor process activities by outsourcing your vendor payments next year, with a bonus of reducing payment fraud risk. How? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Pr...

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33:27

Episode 365: Build Your Checklist to Avoid Global...

Putting the AP in hAPpy ·

2025/11/20

Get ready for busy year end by building a checklist to avoid global payment fraud. Don’t forget to download your free checklist template! Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.&nb...

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27:17

Episode 364: Question From A Vendor Process Team...

Putting the AP in hAPpy ·

2025/11/13

As Accounts Payable or Vendor team members we know that fraud risk is high in email. Is there a way that you can tell which email addresses are risky? And is that sufficient to manage fraud risk? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of ...

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14:58

Episode 363: 4 Tasks To Do Now To Get Your Vendor...

Putting the AP in hAPpy ·

2025/11/06

It’s time to start vendor data tasks that will make tax reporting season easier if you do them now! What are they? And listen to the end for a bonus task that may reduce your vendor inquiries….. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of w...

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25:26

Episode 362: 6 Ways The IRS Can Reach Out To You and...

Putting the AP in hAPpy ·

2025/10/30

When will the IRS contact you? How will they contact you? Is it really them? To hear how and when they will reach out and how you can tell if you are communicating with a fraudster…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly ...

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381 results

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