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PODCAST

SharePoint Maven Podcast

Learn a new SharePoint tip in less time than it takes to drink your first cup of coffee. I"m Greg Zelfond, a Microsoft MVP and independent SharePoint consultant. For 15+ years, I"ve helped small and mid-sized businesses and nonprofits build intranets and document management systems with out-of-the-box SharePoint - no custom code. Each week I share one practical SharePoint or Microsoft 365 topic in about 10 minutes: features worth using, mistakes to avoid, step-by-step how-tos, and what Copilot

technology how to

All Episodes

14:46

Stop the Folders vs. Metadata Debate: When to Use...

SharePoint Maven Podcast ·

2026/10/09

In this episode, I compare folders and metadata in SharePoint and walk through the pros and cons of each approach. I explain where folders still make perfect sense, where metadata gives you a real advantage, and why the right answer for most organizations is a mix of both.BLOG REFERENCESFolders vs. MetadataNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training

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12:17

Stop Building Forms from Scratch: 7 Ways to Create a...

SharePoint Maven Podcast ·

2026/10/02

In this episode, I walk through the seven different ways to create a form in the Microsoft Forms application, from starting with a blank form or a template to uploading a Word or PDF document, using Copilot, building from a SharePoint list, or setting one up for Excel. I explain when each option makes the most sense so you can pick the fastest route for what you need.BLOG REFERENCES7 ways to create a Form in Forms applicationNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll

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13:38

Stop Tracking Everything in Excel: When Microsoft...

SharePoint Maven Podcast ·

2026/09/25

In this episode, I compare Microsoft Lists and Excel and explain which one to reach for depending on what you are tracking. I walk through the advantages Lists brings to everyday business data, and the situations where Excel is still the better choice.BLOG REFERENCESLists vs. ExcelNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses,

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11:35

Stop Dragging Out Your Intranet Project: Launch...

SharePoint Maven Podcast ·

2026/09/18

In this episode, I walk through my five-week plan for implementing a SharePoint intranet - what happens each week, from kick-off and prototype through branding, site build, admin and site owner training, and go-live. I also cover the assumptions that make this timeline realistic.BLOG REFERENCESHow to implement SharePoint Intranet in 5 weeksNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access

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13:58

Stop Settling for Ugly Intranets: 8 Ways to Improve...

SharePoint Maven Podcast ·

2026/09/11

In this episode, I share 8 proven ways to improve the design of your SharePoint site - flexible sections, background images, design ideas, dividers and spacers, custom themes and fonts, and extended headers and footers. No code, no designer, just features already sitting in your tenant.BLOG REFERENCES8 Proven Ways to Improve Your SharePoint Site DesignNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE

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06:32

Stop Ignoring Recognition: 3 Ways to Send Praise with...

SharePoint Maven Podcast ·

2026/09/04

In this episode, I explain how to send praise and recognition to colleagues using Viva Insights. I walk through the three ways to do it - the Viva Insights app, Microsoft Teams, and the Praise card on the Viva Connections dashboard - and what you need licensed for it to work.BLOG REFERENCESHow to Send Praise to Colleagues Using Viva InsightsNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access

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09:36

Stop Chasing Missing Metadata: Build a File Upload...

SharePoint Maven Podcast ·

2026/08/28

In this episode, I explain how to create an intake form for file uploads in SharePoint - a simple way to collect documents along with the metadata you actually need. I walk through how to set it up, why required fields finally work here, and the limitations you need to know before you roll it out.BLOG REFERENCESCreate an Intake Form for File Uploads in SharePointNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365

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12:39

Stop Building SharePoint Blindly: The 8 Pillars of a...

SharePoint Maven Podcast ·

2026/08/21

In this episode, I walk through the 8 core pillars of a successful SharePoint information architecture - flat architecture, site types, the number of sites and libraries, metadata versus folders, hub sites, search and Copilot, and security. I explain why each decision matters and what happens when you get it wrong.BLOG REFERENCES8 Core Pillars of a Successful SharePoint Information ArchitectureNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand

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10:25

Understanding the 6 Security Groups in the SharePoint...

SharePoint Maven Podcast ·

2026/08/14

In this episode, I explain the six security groups you see in the SharePoint Admin Center: Site Visitors, Site Members, Site Owners, Site Collection Admins, Group Members, and Group Owners. I cover which ones show up on which type of site, and which ones you should actually be using to manage access.BLOG REFERENCESThe 6 Security Groups in SharePoint Admin Center explainedNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365

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12:38

The Site Assets Library in SharePoint: Are You Using...

SharePoint Maven Podcast ·

2026/08/07

In this episode, I explain what the Site Assets Library in SharePoint really is and walk through the 15 types of content that quietly end up in it - from logos and header images to page images, videos, and web part backgrounds. I also cover why old assets stick around and why you should never delete this library.BLOG REFERENCESWhat is the Site Assets Library in SharePoint?NEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365

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10:13

Stop Sabotaging Your SharePoint: The Top 5 User Mistakes

SharePoint Maven Podcast ·

2026/07/31

In this episode, I walk through the top five mistakes I see users make in SharePoint - from dumping everything into one library and syncing too much, to wrong permissions, the wrong site types, and skipping user training - and I share how to avoid each one.BLOG REFERENCESTop 5 User Mistakes in SharePointNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training

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07:21

Stop Forcing CAD Into SharePoint: 6 Limitations You...

SharePoint Maven Podcast ·

2026/07/24

In this episode, I explain why SharePoint isn't the best home for your CAD and AutoCAD files. I walk through six key limitations - from native app access and file dependencies to co-authoring, file size, OneDrive Sync, and search — and share what I recommend instead.BLOG REFERENCESThe Limitations of Storing CAD Files in SharePointNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free

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14:47

Stop Overwriting Each Other: How SharePoint Check Out...

SharePoint Maven Podcast ·

2026/07/17

In this episode, I explain how the Check Out feature in SharePoint works - what it does, when to use it instead of co-authoring, and how it helps you control edits, prevent overwrites, and avoid sync conflicts.BLOG REFERENCESHow the SharePoint Check out feature worksNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help

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11:02

The Site Pages Library: Where All Your SharePoint...

SharePoint Maven Podcast ·

2026/07/10

In this episode, I explain what the Site Pages Library in SharePoint is, where to find it, the five types of content stored inside it, and the key nuances that make it different from a regular document library.BLOG REFERENCESWhat Is the Site Pages Library in SharePoint?NEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the

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09:21

Planner Premium Explained: What It Is and Why It...

SharePoint Maven Podcast ·

2026/07/03

In this episode, I explain what Planner Premium is, how it differs from regular Planner, and why it's really the rebranded Project for the Web - now evolving with Copilot and new capabilities.BLOG REFERENCESWhat is Planner Premium?NEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and

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06:59

Don't Delete That Library: What Makes SharePoint's...

SharePoint Maven Podcast ·

2026/06/26

In this episode, I explain why every SharePoint site comes with a default document library, why you can't delete it, and the key rules to follow so you don't break your site or your Teams workspace.BLOG REFERENCESWhy you need the default document library on a SharePoint siteNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get

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09:09

6 Powerful Web Parts to Create Click-Worthy Calls to...

SharePoint Maven Podcast ·

2026/06/19

Want users to take action on your SharePoint pages? In this episode, I break down 6 web parts you can use to create compelling calls to action.BLOG REFERENCES6 Web Parts to create a Call to Action in SharePointNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand courses, and get the help you need to properly set up and implement SharePointTIPS

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15:37

6 Smart Ways to Build an FAQ in SharePoint &...

SharePoint Maven Podcast ·

2026/06/12

Looking to create an effective FAQ in SharePoint or Microsoft 365? In this episode, I explore six practical ways to build and organize FAQs, from simple SharePoint pages and lists to more dynamic solutions using Copilot AI.BLOG REFERENCES6 ways to create FAQ in SharePoint and Microsoft 365NEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training & On-Demand

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08:12

5 SharePoint Migration Mistakes That Can Derail Your...

SharePoint Maven Podcast ·

2026/06/05

Migrating to SharePoint? In this episode, I cover the 5 most common mistakes organizations make, from poor information architecture to confusing SharePoint with OneDrive or Teams, disabling external sharing, and skipping user training.BLOG REFERENCES5 Mistakes to avoid when migrating to SharePointNEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE RESOURCESGet access to free resources, live training &

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11:31

Introducing LookBook 365: Where SharePoint Ideas Come...

SharePoint Maven Podcast ·

2026/05/29

In this episode, I introduce my LookBook 365 Portfolio site. I walk through the inspiration behind it, how it showcases real-world SharePoint design ideas, and how you can use it as a reference when building your own intranet or solutions. If you’re looking for practical examples and visual inspiration, this is for you.BLOG REFERENCESIntroducing LookBook 365NEED HELP?Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 AcademyFREE

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284 results

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