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PODCAST

Becoming a Hiring Machine

Becoming a Hiring Machine is the key to unlocking the future of recruitment. You’ve probably heard that traditional recruitment is broken, inefficient, and in dire need of fresh perspectives. This show is dedicated to not only rooting out those perspectives, but more importantly, the practical wisdom they hold. We dig deep to go beyond simply saying what needs to change and, instead, equip you with the tools that teach you how to make the change.Each episode features the sharpest minds in

business careers

All Episodes

00:41:19

249: Grade Your ATS Using This Framework Before You...

Becoming a Hiring Machine ·

2025/12/18

If you audited your recruiting technology stack the same way you audit your P&L, many would be shocked by the grade.We tend to look at software as a line item expense. But in 2025, your platform is your operating system. If it’s broken, your business is bleeding revenue, even if the subscription cost seems “manageable.”To help you see whether your technology investment is helping or hurting you, we developed a 5-point framework to objectively grade your current setup. It’s a strategic audit to

en

00:10:41

248: Tactical Tuesday - Avoid Getting Ghosted by...

Becoming a Hiring Machine ·

2025/12/18

No one likes getting ghosted. Not candidates, not recruiters. Luckily, there are easy ways, at least on the recruiter side, to minimize ghosting occurrences. In this episode, Vivien dives into the nuances of candidate motivation during the hiring process—particularly focusing on how responses to screening questions can indicate a candidate's level of commitment and genuine interest in job opportunities.

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13:01

247: Moving From Rookie Ratios to Expert Ratios in...

Becoming a Hiring Machine ·

2025/12/10

In this solo episode, Sam ties a bow on our ratios series — walking us through how to go from a rookie to an expert. Many recruiters are flying blind — not knowing what exactly is working, or why. Not knowing, definitively, what it takes to make a great placement. Sam breaks down the ratios of candidates needed for screening calls, interviews, and placements, contrasting the approaches of rookie and expert recruiters.Another takeaway? The importance of tracking recruitment metrics and creating a

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8:05

246: Tactical Tuesday - Recruitment Ratios You Should...

Becoming a Hiring Machine ·

2025/12/09

In the finale of our Recruitment Ratios series, Sam and Vivien tackle the Interview to Placement metric, defining the efficiency gap between the rookie standard (10:1) and the expert target (5:1).The discussion moves beyond simple numbers into the tactical "control" variables of the closing process, including how to preempt scheduling bottlenecks by requesting block availability upfront and how to navigate hiring slowdowns during the holiday season. Viv also reveals a crucial anti-ghosting formula:

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12:51

245: A New Approach to Hiring: Archetypes, Not Job...

Becoming a Hiring Machine ·

2025/12/08

How they think. How they operate. What their archetype is. In this solo episode, Sam discusses the common pyramid of the 5 Levels of Employee Agency — breaking down each of these levels and how to find Level 5 Simplifiers when you're seeking to make a hire or placement. In this conversation, Sam gives some examples of how Loxo is facing this challenges, emphasizing how, in his personal experience, the most impactful team members are often not defined by their job titles. Instead, their success is

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6:21

244: Tactical Tuesday - Recruitment Ratios You Should...

Becoming a Hiring Machine ·

2025/12/02

In the third installment of our Ratio series, Sam and Vivien break down the critical Screening Call to Interview metric, exploring how recruiters can bridge the gap between rookie stats (10:1) and advanced benchmarks (5:1).This episode focuses on diagnosing the "why" behind your drop-offs—whether it’s refining your initial sourcing strategy or understanding why interested candidates withdraw—to ensure you aren't wasting time on the wrong profiles. Vivien shares a practical three-step framework for

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32:40

243: Death to the Frankenstack [RECORDING FROM LIVE...

Becoming a Hiring Machine ·

2025/11/13

It started innocently enough: you adopted one "perfect" tool....But then you needed another for sourcing, another for contact data, and one more for outreach.Before you knew it, you weren't running a recruiting firm — you were Dr. Frankenstein to a ghastly Frankenstack monster.The scary reality is that operational chaos is the #1 silent killer of growth for modern recruiting firms. Data silos make a single source of truth impossibleRecruiter frustration causes burnout and turnoverBudget drain from a

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10:27

242: Tactical Tuesday - More Recruitment Ratios You...

Becoming a Hiring Machine ·

2025/11/11

In this Part 2 of our Ratios series, Sam and Vivien dive into the intricacies of job placement dynamics, focusing on the ratio of job orders to placements, the importance of managing these orders effectively, and strategies for overcoming challenges in recruitment.Don't worry—you don't have to remember middle-school math or statistics to follow along. Chapters:00:00 - Dive into job order to placement ratios02:01 - The critical job order to placement ratio08:40 - Actionable strategies to boost job

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33:39

241: The Difference Between Top Billers and Everyone...

Becoming a Hiring Machine ·

2025/11/06

In this conversation, Amarbir is joined by Will Grashoff, Founder and Managing Partner of Will's Talent.Will covers a lot of ground, referencing his wealth of experience running a rec-to-rec firm. One thing he's seen time and time again? Great—not just good—billers follow a consistent routine. Their days don't look wildly different from one to the next. In making this point, he highlights that, while personality traits can aid success, the key to high performance is actually a bit more fomulaic,

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10:12

240: Tactical Tuesday - The Recruitment Ratios You...

Becoming a Hiring Machine ·

2025/11/04

We're talking about ratios today — but don't worry, you don't need to be a math whiz to follow along. Sam and Vivien chat through the importance of understanding recruiting ratios, for both rookie and expert recruiters. They break down key metrics that can help recruiters optimize their hiring processes — including the ratios of job orders to placements, screening calls to interviews, and interviews to placements. Chapters:00:00 - The recruiting KPIs that actually matter (and why)02:16 - Decoding

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16:20

239: Trending Topics: 3 Very Spooky Modern...

Becoming a Hiring Machine ·

2025/10/30

Modernity has opened the door to a lot of new opportunities for recruiters — but it’s also introduced some brand new nightmares. Things R.L. Stein’s Goosebumps never could’ve prepared us for. On this spooky edition of the pod, Sam and Lex break down some of these modern recruitment nightmares, including: The Frankenstack, the Accidental Ghost, and the risk of going Zombie Mode. And of course, they give you actionable tips on how to make sure you don't fall prey to these monstrous beasts. There's

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9:28

238: Build Effective Nurture Campaigns for Clients &...

Becoming a Hiring Machine ·

2025/10/28

Nurture campaigns are how you stay top of mind with both clients and candidates in the in-between — so that you're always the first to come to mind when the time is right. Listen to the audio from our recent webinar, The Fast and the Follow-Ups and learn how to build effective nurture campaigns that keep both clients and candidates engaged. This episode will focus more on the prospect side of things, helping you grow your business. You’ll hear all about how to set up nurture stages in Loxo, move

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17:32

237: Trending Topics - Hiring Gen-Z in 2026 ft....

Becoming a Hiring Machine ·

2025/10/23

Ah, a look ahead — and through the generational gap. In this episode, Sam sits down with Amarbir to explore the evolving expectations of Gen Z in the workforce as we look ahead to 2026 (because it'll be here before you know it).They discuss:The importance of transparency in compensationThe significance of work-life balance, andThe need for meaningful career progression At the end of the day, the conversation emphasizes how important it is to understand the unique values and preferences of Gen Z

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10:15

236: Build Effective Nurture Campaigns for Clients &...

Becoming a Hiring Machine ·

2025/10/21

Nurture campaigns are how you stay top of mind with both clients and candidates in the in-between — so that you're always the first to come to mind when the time is right. Listen to the audio from our recent webinar, The Fast and the Follow-Ups and learn how to build effective nurture campaigns that keep both clients and candidates engaged.You’ll hear all about how to set up nurture stages in Loxo, move prospects into campaigns, and track them with statuses so nothing slips through the cracks

en

53:00

235: Finding Fulfillment — and Your Niche — in...

Becoming a Hiring Machine ·

2025/10/16

In this conversation, we're joined by Greg Fischer, founder of Well Oiled Machine — a direct hire recruitment firm specializing in recruiting "internal" offshore employees from every corner of the globe.Greg shares his journey from being a recruiter to becoming a successful agency owner, discussing the challenges and triumphs he faced along the way. Throughout, he emphasizes the importance of finding fulfillment in one's work, the power of niching down in recruitment, and the potential of offshoring

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16:10

234: Tactical Tuesday - How to Ensure a Successful...

Becoming a Hiring Machine ·

2025/10/14

In this Tactical Tuesday episode, Sam and Vivien discuss five essential tips for successfully adopting new recruitment tools and platforms.Onboarding can make or break your team's experience using a new tool — and can be the biggest deciding factor between stellar user adoption and a tool no one actually uses.Throughout the conversation, Sam and Vivien emphasize the importance of conducting a discovery call, ensuring proper data migration, fostering team adoption through collaborative learning,

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19:27

233: Tactical Tuesday - The Account Based Prospecting...

Becoming a Hiring Machine ·

2025/10/07

Welcome back to Sam's VERY tactical series on Account Based Prospecting for recruiters!This conversation dives deeper into the intricacies of ABP, focusing on building a sustainable business model through strategic engagement with prospects over a 12-month period. In it, Sam outlines a framework for nurturing relationships — one that includes providing valuable market insights, effectively responding to prospect inquiries, delivering value up-front, and selling the conversation. Chapters:00:00 - The

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45:56

232: A Conversation with Matt Chambers on Natural...

Becoming a Hiring Machine ·

2025/10/02

Loxo's Founder & CEO, Matt Chambers, hosted a recent webinar on Natural Language Search — and it was so good, we had to share it on the pod.So...What is Natural Language Search (NLS)? Basically: Instead of writing complex Boolean queries, you can type exactly what you need in plain English, e.g “senior software engineer with Python and AWS experience in Austin.” From there, Loxo’s AI interprets your intent, searches your own database and our network of 1.2 billion professional profiles, and

en

10:02

231: Tactical Tuesday - The Account Based Prospecting...

Becoming a Hiring Machine ·

2025/09/30

It's part 2 of our expert-level playbook on Account Based Prospecting, where Sam outlines a tactical approach based on a structured four-week sprint.This framework is designed to establish credibility and earn recruiters conversations with cold prospects. In this episode, Sam details specific actions for each week to build trust, identify challenges, and ultimately secure meetings with potential clients. Get out a pen and paper because this is literally everything you need to know to start actioning

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32:48

230: Trending Topics - Understanding (and Recruiting)...

Becoming a Hiring Machine ·

2025/09/25

We're all guilty of making generational assumptions... But in this episode, Lex has Loxo's Community Marketing Manager, Amarbir Sihota, on to debunk some of the common misconceptions about Gen Z in the workforce. Fans of Mythbusters (and of Gen Z) are sure to enjoy. Lex and Amarbir discuss myths such as Gen Z being lazy, not caring about company culture, and only wanting remote work — and then they have a good time debunking them, with Amarbir shedding a light on Gen Z's values and interests. The

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250 results

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